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2017-2018 Edgewood College Student Rights & Responsibilities Handbook

This website provides valuable information about Student Rights and Responsibilities and the Student Code of Conduct. 

Edgewood College has as its primary objective, the academic, social and personal development of each student. The College strives to preserve for all of its students an environment that is conducive to academic pursuit, social growth, and individual discipline. Students are expected to behave in a moral and ethical manner, both on and off campus. It is essential that mutual respect for, and sensitivity to, the needs of others be accepted by all members of the College community in accordance with the Dominican ideals of Edgewood College.

All students are expected to act responsibly and within the regulations and standards established by the College and all civil laws and ordinances. It is impossible to list every category or specific example of conduct serious enough to warrant discipline; therefore, the College reserves the right to initiate disciplinary action and seek appropriate sanctions for conduct which is not specifically identified in the Code and regardless of whether the conduct occurred away from the College’s premises or involved a College related activity. The College will handle student disciplinary matters independent of any related civil or criminal proceedings. 

If you have questions or need clarification of any of the information contained here, please contact us at:

StudentConduct@Edgewood.edu       |       608-663-2212       |       Predolin 215

Definitions

The following terms and phrases will be used throughout the Student Rights and Responsibilities Handbook.

Bias Incident: A bias incident is a verbal, written, or physical act of intolerance or prejudice that does not involve violence or other conduct violating college policy, but which threatens, intimidates, or marginalizes individuals or groups because of their actual or perceived race, color, religion, sexual orientation, ability status, ethnicity/national origin, physical characteristics, sex, gender, gender identity, gender expression, and/or any other legally protected classification and lacks a reasonable relationship to an educational, political, and/or artistic end.

Bullying: Bullying is unwanted, aggressive behavior that involves a real or perceived power imbalance. The behavior is repeated, or has the potential to be repeated, over time.

Coercion: Coercion is unreasonable pressure for sexual activity. When someone’s words or actions do not clearly manifest consent, or the person indicates that they do not want sex or want to stop, or that they do not want to go beyond a certain point of sexual interaction, continued pressure beyond that point is coercive. A person who is coerced does not consent to sexual contact. Continued sexual contact under such circumstances is a sexual assault.

College: The use of “College” throughout this handbook refers to Edgewood College.

College Official: The Dean of Students, Assistant Dean of Students/Director of Student Conduct, Student Conduct Officer, Director of Campus Security or other designated College employee authorized to carry out duties described in this Student Rights and Responsibilities Handbook.

College Premise(s): College premises includes all land, buildings, facilities, and other property in the possession of or owned, used or controlled by the College, including adjacent streets, parking lots, and sidewalks.

Complainant: A complainant is an individual reporting an alleged violation of College policies and may be referred to as the Reporting Party.

Consent: Words or overt actions by a person who is competent to give informed consent indicating a freely given agreement to have sexual intercourse or sexual contact. A person is unable to give consent if they are incapacitated because of drugs, alcohol, disabled physically or intellectually, or unconscious (s. 940.224(4), Wis. Stats.).

Consent is informed, knowing, and voluntary participation in any desired sexual activity. It is the responsibility of the person initiating sexual contact to obtain consent. It can be withdrawn by a participant at any time. Silence alone cannot be interpreted as consent. Consent can be given by words or actions, as long as those words and actions create a clear and mutually understandable permission regarding the conditions of sexual activity. Consent to one form of sexual activity cannot imply consent to other forms of sexual activity. Previous relationships or consent cannot imply consent to future sexual acts. A person who is incapacitated cannot give consent to engage in sexual activity. Incapacitation can result from alcohol or other drug use, unconsciousness, blackout, mental disability, sleep, involuntary physical restraint, or from being drugged. An accused cannot avoid a violation of this policy by claiming that they were impaired from alcohol or drug use and unable to tell whether the complaining party was incapacitated. The issue is whether a reasonable unimpaired person would know that the other person was incapacitated.

Cyberbullying: Cyberbullying is bullying that takes place using electronic technology, which includes devices and equipment such as cell phones, computers, and tablets as well as communication tools including social media sites, text messages, chat, and websites.

Days: In the policies contained in this book, all references to timing is in working or business days, not calendar days, unless otherwise specified.

Dating Violence: Dating violence involves violence by a person who is or has been in a romantic or intimate relationship with the victim. Whether a relationship exists will depend on the length, type, and frequency of interaction.

Discrimination: Discrimination occurs when a member of the College community is subjected to disparate treatment in employment or in the provision of educational benefits and services, based on gender, gender identity, gender expression, sex, sexual orientation, race, religion, color, creed, national origin or ancestry, age, disability, or any other characteristic protected under applicable law.

Domestic Violence: Domestic violence refers to violence committed by a current or former spouse or intimate partner, current or former cohabitant, a person with whom a victim shares a child in common, a person similarly situated to a spouse under domestic or family violence law, or anyone else protected under domestic or family violence law.  According to Wisconsin State Statute, Domestic Abuse means any of the following, when engaged in by an adult person against their spouse or former spouse, against an adult with whom the person resides or formerly resided, or against an adult with whom the person has a child in common:

  • Intentional infliction of physical pain, physical injury or illness.
  • Intentional impairment of physical condition.
  • First, second, or third degree sexual assault (according to WI State Statute).
  • Physical act that may cause the other person reasonably to fear imminent engagement in the conduct above.

False Report: A false report is one in which a person who, with intent to deceive, knowingly makes a false statement to a College official that is material to a student conduct case.

Force: Force is the use of physical violence and/or imposing on someone physically to gain sexual access. Force also includes threats, intimidation (implied threats) and coercion that overcomes free will or resistance or that produces consent (“Have sex with me or I’ll hit you.”)

Gender Expression: Gender expression is the external appearance of one's gender identity, usually expressed through behavior, clothing, haircut or voice, and which may or may not conform to socially defined behaviors and characteristics typically associated with being either masculine or feminine.

Gender Identity: Gender identity refers to an individual’s internal sense of gender. A person’s gender identity may be different from or the same as the person’s sex assigned at birth.

Harassment: Harassment includes unwanted, unsolicited, and offensive conduct that tends to injure, degrade, disgrace, or show hostility toward a person because of one’s gender identity, sex, sexual orientation, race, religion, color, creed, national origin or ancestry, age, disability, or any other characteristic protected under applicable law. The conduct does not have to be threatening and may include deliberate and persistent conduct or communication that is severe or pervasive enough that a reasonable person would find intimidating, hostile or offensive.  (See also Sexual Harassment.)

Hate Crime: Any of various crimes (such as assault or defacement of property) when motivated by hostility to the victim as a member of a group (such as one based on color, creed, gender, or sexual orientation).

Hostile Environment: A work, academic, or program-related environment that is created by one or more individuals. A hostile environment includes any situation in which there is harassing conduct that is sufficiently severe, persistent or pervasive such that it alters the conditions of employment or limits, interferes with or denies educational benefits or opportunities, from an objective (reasonable person’s) viewpoint.

Incident Review Team (IRT): The IRT is a group of staff that reviews incident reports and determines the severity of alleged Student Conduct violations and investigative need. The team is typically made up of the Assistant Dean of Students/Director of Student Conduct, Residence Life Staff and Campus Security staff. Other professional staff, such as the Title IX Coordinator or the Office of Student Diversity and Inclusion, may be asked to participate in reviewing cases of sexual misconduct, relationship violence or discrimination.

Individual Student Conduct Conference: An Individual Student Conduct Conference is conducted by a Student Conduct Officer for students accused of violating the Student Code of Conduct.

Intimidation: Intimidation is to unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.

Level 1 Violation: A Level 1 violation is one that does not result in injury, criminal trespass or arrest/detainment. The College may define and process a violation as Level 2 at its discretion.

Level 2 Violation: A Level 2 violation is one that results in injury, criminal trespass or arrest/detainment, or it is a repeated Level 1 violation.  The College may define and process a violation as Level 2 at its discretion.

Non-consensual sexual contact: Non-consensual sexual contact is:

  • Any intentional sexual touching,
  • however slight,
  • with any object,
  • by a person upon another person,
  • that is without consent and/or by force.

Sexual contact includes:

  • Intentional contact with the breasts, buttock, groin, or genitals, or touching another with any of these body parts, or making another touch you or themselves with or on any of these body parts; or
  • Any other intentional bodily contact in a sexual manner.

Non-consensual sexual intercourse: Non-consensual sexual intercourse is:

  • Any sexual intercourse
  • however slight,
  • with any object,
  • by a person upon another person,
  • that is without consent and/or by force.

Intercourse includes:

  • Vaginal or anal penetration by a penis, object, tongue or finger, the oral copulation (mouth to genital contact), no matter how slight the penetration or contact.

Noxious Odors: A noxious odor is ANY aroma of such intensity that it becomes apparent to others. Any odor may become noxious or offensive when it is too strong. Some examples are: cigarette, marijuana, cigar or pipe smoke. When the source of a noxious odor can be traced to a particular room, the occupants of that room may be subject to disciplinary action.

Personally Identifying Information: Personally identifying information is defined in Section 40002(a) of the Violence Against Women Act of 1994 as individually identifying information for or about an individual, including information likely to disclose the location of a victim of domestic violence, dating violence, sexual assault or stalking, regardless of whether the information is encoded, encrypted, hashed or otherwise protected, including:

  • a first and last name;
  • a home or other physical address;
  • contact information (including a postal, e-mail or Internet protocol address, or telephone or facsimile number);
  • a social security number, driver’s license number, passport number or student identification number; and
  • any other information, including date of birth, racial or ethnic background, or religious affiliation that would serve to identify any individual.

Physical Abuse: Physical abuse is non-accidental use of force that results in bodily injury, pain, or impairment. This includes, but is not limited to, being slapped, burned, cut, bruised or improperly physically restrained.

Preponderance of the Evidence: Information that would persuade a reasonable person that a proposition is more likely than not. It is a lower standard of proof than “clear and convincing evidence” and is the minimum standard for a finding of responsibility.

Quid pro quo harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature by a person having power or authority over another when submission to such sexual conduct is made either explicitly or implicitly a term or condition of rating or evaluating an individual’s educational or employment progress, development, or performance.

This includes when submission to such conduct would be a condition for access to receiving the benefits of any educational or employment program.

Respondent/Responding Party: A respondent, also referred to as a responding party, is a student accused of allegedly violating college policies.

Relationship Violence: Relationship violence refers to violent conduct where the parties involved know each other or had a prior relationship and includes acquaintance rape, domestic violence, and stalking.

Retaliation: Retaliation includes but is not limited to ostracizing the person, pressuring the person to drop or not support a complaint, or to provide false or misleading information, or engaging in conduct that may reasonably be perceived to affect adversely that person’s educational, living, or work environment. Depending on the circumstances, retaliation may be unlawful and may constitute a violation of this policy, whether or not the complaint is ultimately found to have merit. Retaliation extends to those individuals, such as investigators or witnesses, who may participate in the investigation.

Sexual Assault: Sexual assault is defined very broadly by criminal law. It includes a wide variety of conduct, from sexual intercourse to sexual contact, without the consent of the other person. Criminal sexual contact can be as limited as a single instance of touching a person’s breast, buttocks, or genital area, without that person’s consent, even if the person touched is fully clothed. Other examples of sexual assault include rape, acquaintance rape, forcible fondling, sodomy (oral or anal intercourse), and sexual penetration with an object. Sexual assault is also a severe form of sexual harassment. A single instance of sexual assault may be sufficient to create a hostile environment.

Sexual assault can be verbal, visual or anything that forces a person to join in unwanted sexual contact or attention.  Examples of this are voyeurism, exhibitionism, incest and sexual harassment.  It can happen in different situations; in the home by someone you know, on a date or by a stranger in an isolated place.

Sexual Exploitation: Taking sexual advantage of another person for the benefit of oneself or a third party when consent is not present. This includes, but is not limited to, the following actions (including when they are done via electronic means, methods or devices):

  • Sexual voyeurism or permitting others to witness or observe the sexual or intimate activity of another person without that person’s consent;
  • Indecent or lewd exposure or inducing others to expose themselves when consent is not present;
  • Recording any person engaged in sexual or intimate activity in a private space without that person’s consent;
  • Distributing sexual information, images, or recordings of another person without that person’s consent;
  • Recruiting, harboring, transporting, providing, or obtaining another person for the purpose of sexual exploitation;
  • Inducing incapacitation in another person with the intent to engage in sexual conduct, regardless of whether prohibited sexual conduct actually occurs.

Sexual Harassment:  Sexual harassment is a form of sex discrimination that is illegal under Title IX of the Higher Education Amendment of 1972. Sexual harassment can occur regardless of the relationship, position or respective of the sexual identity of the parties. Same sex harassment violates this policy as does harassment by a student of a faculty member or a subordinate employee of their supervisor. Harassment because of one’s sexual orientation also constitutes a violation of this policy.

Sexual harassment includes:

  • Unwelcome sexual advances or requests for sexual favors;
  • Unwelcome and/or non-consensual verbal or physical conduct of a sexual nature;
  • Making submission to such conduct an explicit or implicit term or condition of an individual’s employment;
  • Making submission to, or rejection of, such conduct a factor in academic or employment decisions affecting the student or employee;
  • Conduct that unreasonably interferes with an individual’s academic performance, work performance, or participation in any program or activity and related benefits.

Examples of sexual harassment can range from the obvious – such as conditioning a grade or a job on granting sexual favors, to unwelcome things which may not be obvious, but which if repeated will be deemed prohibited, such as showing or telling dirty jokes, or leering.

The College may conclude that an instance of sexual contact was sexual harassment, even if that conduct would not meet the standard of a criminal sexual assault. Furthermore, the College may even conclude that an instance of sexual contact was sexual harassment because it was without another person’s consent, even if that conduct would not meet the standard of a criminal sexual assault. For example, it is possible the College would conclude under some circumstances that a person who was intoxicated could not and therefore did not give consent to sexual contact, even though the criminal courts might not reach the same conclusion.

Sexual harassment can also include exploiting consensual sex, such as by recording consensual sex where the person did not consent to the recording. Sexual harassment can include using the telephone, e-mail, or other electronic media to transmit sexually inappropriate material.

Sexual Misconduct: Sexual misconduct is a broad term encompassing any unwelcome behavior of a sexual nature that is committed without consent or by force, intimidation, coercion, or manipulation. Sexual misconduct can be committed by a person of any gender, and it can occur between people of the same or different genders. Examples of sexual misconduct include but are not limited to sexual harassment, sexual exploitation and sexual assault.

Sexual Violence: Sexual Violence refers to sexual activity where consent is not obtained or freely given.  It occurs any time a person is forced, coerced or manipulated into any unwanted sexual activity.

Sexual Voyeurism: Sexual voyeurism is witnessing or observing, or permitting others to witness or observe, the sexual or intimate activity of another person without that person’s consent.

Stalking: When one intentionally engages in a course of conduct directed at a specific person that would cause a reasonable person under the same circumstances to suffer serious emotional distress or to fear bodily injury to or the death of themself or a member of their family or household, (s. 940.32, Wis. Stats.).  A “course of conduct” means a series of 3 or more acts carried out over time, however short or long, that show a continuity of purpose, including any of the following:

  • Maintaining a visual or physical proximity to the victim.
  • Approaching or confronting the victim.
  • Appearing at the victim’s workplace or contacting the victim’s employ or coworkers.
  • Appearing at the victim’s place of residence or contact the victim’s neighbors.
  • Entering property owned, leased, or occupied by the victim.
  • Contacting the victim by telephone or causing the victim’s telephone or any other person’s telephone to ring repeatedly or continuously, regardless of whether a conversation ensues.
  • Photographing, videotaping, audiotaping, or, through any other electronic means, monitoring or recording the activities of the victim.  This subdivision applies regardless of where the act occurs.
  • Sending material by any means to the victim or, for the purpose of obtaining information about, disseminating information about, or communicating with the victim, to a member of the victim’s family or household or an employer, coworker, or friend of the victim.
  • Placing an object on or delivering an object to property owned, leased, or occupied by the victim.
  • Delivering an object to a member of the victim’s family or household or an employer, coworker, or friend of the victim or placing an object on, or delivering an object to, property owned, leased, or occupied by such a person with the intent that the object be delivered to the victim.
  • Causing a person to engage in any of acts described above.

Student: The term “student” refers to any undergraduate, graduate and/or professional students admitted, enrolled or accepted to Edgewood College.

Student Conduct Board: A Student Conduct Board is composed of specially trained students, faculty and staff members of the Edgewood College community as determined by the Dean of Students or a designee to hear level 2 violations. The College may define and process a violation as Level 2 at its discretion.

Student Conduct Board Hearing: A Student Conduct Board Hearing is conducted by members of the Student Conduct Board to hear level 2 violations, repeated level 1 violations, or other cases elevated by a College Official.

Student Conduct Process Advisor: A Process Advisor is an individual chosen by a student to serve in an advisory role throughout the student conduct process. This person must not be an employee of the College.

Student Conduct Officer: A Student Conduct Officer conducts Individual Student Conduct Conferences with respondents. These individuals may be members of Residence Life staff, Student Development staff or a designee.

Transgender: Transgender describes those individuals whose gender identity is different from the sex they were assigned at birth. A transgender male is someone who identifies as male but was assigned the sex of female at birth; a transgender female is someone who identifies as female but was assigned the sex of male at birth.

Verbal Abuse: Verbal abuse is harsh and insulting language directed at a person. In relationships, it is often described as a negative defining statement told to the victim or about the victim, or withholding any response, thereby defining the target as non-existent.

Authority & Jurisdiction

Authority

The procedures described in this Handbook are not intended to emulate legal proceeding but to advance the educational mission of the College. Formal rules of evidence and procedure used by the courts do not apply to student conduct proceedings at Edgewood College.

Gathering Information

When the College is made aware of an alleged violation of a policy in the Student Code of Conduct or another College policy, it may be necessary to conduct an investigation prior to referring the incident to the Student Conduct Process. Such investigations are either conducted by or in collaboration with the Dean of Students Office. Some examples of other offices that may conduct investigations include the Office of Diversity and Inclusion, Residence Life, the Office of Student Inclusion & Involvement, Academic Affairs, Information Technology, and Human Resources.

Offices charged with conducting an investigation may gather information, conduct interviews, and solicit materials. Investigations will be conducted with all reasonable speed. At the conclusion of the investigation, an investigator will work with the Dean of Students Office or other appropriate offices to determine whether the Student Conduct Process will begin. To the extent necessary, an investigator will provide information that will become part of a Student Conduct Process or an investigator may participate in the Student Conduct Process as a witness.

A student may choose to have a Student Conduct Process Support Person or Advisor at any meeting related to an investigation that may give rise to a Student Conduct Process. ​

Determining Who Hears the Case

The Assistant Dean of Students/Director of Student Conduct or a designee will work with the individuals involved to determine each individual's level of participation in the Student Conduct Process and what role each individual will have in the Student Conduct Process. For example, the Assistant Dean of Students/Director of Student Conduct will evaluate whether the complaining individual will serve as a complainant, witness, or not participate at all. 

The Incident Review Team (IRT) will review all relevant information and determine if the case will be referred for an Individual Student Conduct Conference or a Student Conduct Board Hearing. This determination will be discussed with the relevant parties during any initial meetings.  Factors that contribute to the decision include but are not limited to the type of violation, severity of the incident, consideration for potential likely sanctions, the impact on the larger College community, and the role of the complainant. Cases that occur in the last two weeks of the semester may be reviewed electronically by a Student Conduct Board or referred for an Individual Student Conduct Conference. See details in Procedures for Allegations of Student Conduct Policy Violations and/or Procedures for Allegations of Sexual Misconduct and/or Relationship Violence.

Entry to Rooms/Room Search Policy

The right to privacy is of paramount importance and should not be violated; however, the entry into and/or search of the living quarters and personal property, including locked cabinets and/or safes*, of an individual may be conducted by the following people for the purposes and under the procedures detailed below:

  • By civil law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure.
  • By authorized College personnel (i.e., Residence Life and Security Staff, etc.) to ensure that college policy, health, fire, and safety regulations are maintained. This includes checking rooms immediately following a fire alarm to ensure that everyone has evacuated the building.
  • By authorized College personnel or agents to make improvements and repairs and to provide routine maintenance services.
  • By authorized College personnel in emergency and/or extraordinary situations to protect the health, safety, and welfare of students or to make emergency repairs to prevent damages to the property of the student and the College.
  • When there is reasonable cause to believe there is/has been a violation of College regulations or local, state, or federal laws or ordinances. (Examples include smell of marijuana, cigarette smoke, excessive disruptive noise.)
  • When a staff member knocks and is invited into the room.
  • When the door is open and a violation of College policies is in plain view.
  • When the source of a noxious odor can be traced to a particular room, the occupants of that room may be subject to disciplinary action. A noxious odor is ANY aroma of such intensity that it becomes apparent to others. Any odor may become noxious or offensive when it is too strong. Some examples are: cigarette, marijuana, cigar or pipe smoke.

*If a student refuses to open a locked cabinet or safe, it will be confiscated until the student is able to remove it from campus.

In an emergency where safety or security is a concern, advance warning may not be possible. When there is sufficient cause to believe that College and/or civil regulations are being violated in a room, staff will knock and identify themselves before entering. In suites, Residence Life and Security Staff have the authority to enter all connecting rooms when investigating safety or policy concerns.

In all instances, such entry shall be made only for the purposes set forth above. Observed alleged contraband will be confiscated and/or alleged violations of College policies, rules, or regulations will be referred to the appropriate judicial officer for follow-up action. Contact the Residence Life Office for information and appropriate procedures to attempt to retrieve confiscated items. Routine health and safety checks by staff will occur during break periods.

Incident Review Team

The IRT is a group of staff that reviews incident reports and determines the severity of alleged Student Conduct violations and investigative need. The team is typically made up of the Assistant Dean of Students/Director of Student Conduct, Residence Life Staff and Campus Security staff. Other professional staff, such as the Title IX Coordinator or the Office of Student Diversity and Inclusion, may be asked to participate in reviewing cases of sexual misconduct, relationship violence, or discrimination.

The Incident Review Team (IRT) will review all relevant information and determine if the case will be referred for an Individual Student Conduct Conference or a Student Conduct Board Hearing. This determination will be discussed with the relevant parties during any initial meetings.  Factors that contribute to the decision include but are not limited to the type of violation, severity of the incident, consideration for potential likely sanctions, the impact on the larger College community, and the role of the complainant. Due to scheduling limitations, cases that occur in the last two weeks of the semester may be reviewed electronically by a Student Conduct Board or referred for an Individual Student Conduct Conference. See details in Procedures for Allegations of Student Conduct Policy Violations and/or Procedures for Allegations of Sexual Misconduct and/or Relationship Violence.

Cases involving plagiarism or other forms of academic dishonesty will be referred to the Office of the Academic Dean. Each instructor has the right to recommend academic consequences resulting for any occurrence of academic dishonesty in a course. Please refer to the Policy on Academic Honesty for further information. The College reserves the right to discuss and modify academic consequences.

Following is a list of the offices who have authority to adjudicate disciplinary cases involving students:

Form of Misconduct

Authority

Office Location

Academic dishonesty

Office of Academic Affairs

DeRicci 222

Alcohol and/or drug use

Dean of Students Office

Predolin 215

Discrimination

Dean of Students Office

Predolin 215

Harassment – Faculty/staff

Human Resources

DeRicci 214

Harassment – Students

Dean of Students Office

Predolin 215

Physical Assault

Dean of Students Office

Predolin 215

Relationship violence

Dean of Students Office

Predolin 215

Sexual Misconduct

Dean of Students Office

Predolin 215

Vandalism

Dean of Students Office

Predolin 215

 

For information about who hears cases on specific types of violations, please see Procedures for Allegations of Student Conduct Violations and/or Procedures for Allegations of Sexual Misconduct and/or Relationship Violence.

Jurisdiction

The Student Code of Conduct shall apply to all undergraduates, graduate and professional students attending Edgewood College. A student, by voluntarily joining the College community, agrees to abide by the policies that have been instituted by Edgewood College. Students may be held accountable for their conduct from the time of application for admission through the awarding of a degree.

The Student Code of Conduct shall apply to conduct that occurs on College premises, at sponsored activities, and to off-campus conduct. The College may initiate a Student Conduct Process when a student or student organization is alleged to have violated a policy as follows:

  1. The alleged policy violation occurred on-campus.
  2. The alleged policy violation occurred on or off-campus at a College activity, program, function or sponsored event.
  3. The alleged policy violation occurred off campus (including in online communities) and involves a member of the campus community (student, faculty or staff).
  4. The alleged policy violation involved the student or student organization using their status as a member of the Edgewood College community.
  5. The alleged policy violation affects the College or its community members.
  6. The alleged policy violation disrupts the College, surrounding community, and/or the pursuit of College objectives.

Additionally, all students are responsible for complying with the rules, regulations, policies, and procedures contained in other official College publications including but not limited to the Residence Life Handbook, Parking policies, Student Athlete policies along with program handbooks and announcements which may be issued from time to time.

Student Code of Conduct

For the purpose of addressing incidents of student misconduct, offenses are defined as Level 1 or Level 2 violations. Level 1 violations are ones that do not result in physical injury, criminal trespass or arrest/detainment. Level 2 violations are ones that result in physical injury, criminal trespass or arrest/detainment or are repeated Level 1 violations. The College may define and process a violation as Level 2 at its discretion.

Misconduct which is subject to disciplinary action includes, but is not limited to, the following:

  1. Academic dishonesty

As specified in Academic Honesty Policy.

  1. Actions Against the College Community and Others

Obstruction or disruption on or off campus property, of the academic, research, administrative or disciplinary processes, or other College activities or of other authorized non-College activities.

  1. Harmful, Threatening or Endangering Conduct
    1. Physical abuse.
    2. Verbal abuse.
    3. Intimate Partner, relationship and/or dating violence
    4. Intimidation and/or threats
    5. Bullying, cyber-bullying and harassment via social media.
    6. Stalking
    7. Sexual Misconduct
    8. Other conduct which threatens and/or endangers the health of any person
  1. Hazing

An act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization. The express or implied consent of the victim will not be a defense. Apathy or acquiescence in the presence of hazing are not neutral acts, they are violations of this rule.

  1. Discrimination

Conduct based on a student’s gender, gender identity, gender expression, sex, race, national origin, religion, age, disability, sexual orientation, or other protected categories, classes, or characteristics that is sufficiently severe, persistent, or pervasive that it adversely affects the victim’s education or creates an intimidating, hostile, abusive or offensive educational environment which interferes with the student’s ability to realize the intended benefits of the College’s resources and opportunities. See the College Non-Discrimination Policy for more information.

  1. Hate Crimes – Hate crimes include any criminal offense that manifest evidence of prejudice or bias based on one’s identity (such as, but not limited to, race, gender, gender identity/expression, sexual orientation, religion). Edgewood College will report hate crimes, as defined by the FBI Uniform Crime Reporting, to the police, and cooperate with them in investigating any act constituting a hate crime. Those who commit hate crimes may also be subject to discipline by the College. Hate Crimes must also be reported to meet Clery Act requirements.

Investigations of hate crimes require due process according to the college’s policies, including adherence to AAUP guidelines related to academic freedom. Sanctions will depend on the severity of the action, the impact on the targeted individual/group, intentionality of the action, and on the overall context in which the action occurred. For students, the most likely sanction for violation of this policy will be suspension or expulsion, as determined by the disciplinary process. Sanctions for employees may range from reprimands or training to immediate termination of employment, depending on the severity of the incident and taking into account any previous employment concerns.

  1. Bias Incidents – A bias incident is a verbal, written, or physical act of intolerance or prejudice that does not involve violence or other criminal conduct. Bias incidents may be expressed through acts of bigotry, harassment or intimidation. Examples of bias incidents include, but are not limited to, homophobic or sexist jokes, racial epithets, religious slurs, offensive graffiti, disparaging remarks on social media, or making a grading decision because of the person’s protected status. Bias incidents may or may not be intended to cause harm, but such incidents negatively affect the campus climate. Responses to bias incidents may include educational opportunities for the individuals and groups involved, as well as for members of the campus community as a whole when reporting patterns suggest broader issues that move beyond the immediate incident. This policy therefore seeks to enhance understanding, provide a forum for expression of multiple viewpoints, mediate conflict, and pursue restoration. In some cases, reports of bias incidents will be referred to a disciplinary body if the behavior violates a college policy. See the College Non-Discrimination Policy for more information.
  1. Retaliation

Intentional, adverse action taken, absent legitimate non-discriminatory purposes, that harms an individual as reprisal for filing or participating in a conduct process, grievance process, or other protected activity.

  1. Complicity

Failure of a student or group of students, through act, to address another student, individual, or group in committing or attempting to commit a violation of the Code of Student Conduct, specifically actions against members of the College community.

  1. Alcohol and Drug Use
  1. Possession, purchase and/or consumption of alcohol by persons who are not of legal drinking age.
  2. Possession, purchase and/or consumption of alcohol in a prohibited area.
  3. Procurement, sale, and/or dispensing of alcoholic beverages for or to an underage person.
  4. Use or possession of any narcotic, drug, and/or medicine prescribed to another person, chemical compound or other controlled substance, except in accordance with federal, state, local law, and/or Edgewood College policy.
  5. Sale, delivery, manufacture or distribution of any narcotic, drug, and/or medicine prescribed to another person, chemical compound or other controlled substance, except in accordance with federal, state, local law, and/or Edgewood College policy.
  6. Possession of drug-related paraphernalia, except in accordance with federal, state, local law, and/or Edgewood College policy.
  7. Being under the influence of narcotics, drugs, medicine prescribed another person, medicine in excess of an individual’s prescribed limits, chemical compound or other controlled substance, except in accordance with federal, state, local law, and/or Edgewood College policy.
  8. When the source of a noxious odor can be traced to a particular room, the occupants of that room may be subject to disciplinary action. A noxious odor is ANY aroma of such intensity that it becomes apparent to others. Any odor may become noxious or offensive when it is too strong. Some examples are: cigarette, marijuana, cigar or pipe smoke.

NOTE: Please see the Alcohol and Drug Use Policy for more information.

  1. Tobacco Products

Use of tobacco products in unauthorized areas on College property.  Tobacco products include, but are not limited to, cigarettes, electronic cigarettes, cigars, pipes, and chewing tobacco.  See Also III. K. Smoking Policy.

  1. Firearms, Weapons and Explosives

The College has posted College property prohibiting the possession of weapons whether concealed or unconcealed per Wisconsin law.  Weapons are also prohibited at College-sponsored events or while employed by the College. Illegal or unauthorized possession of firearms, explosives, other weapons, or dangerous chemicals on college premises or use of any such item, even if legally possessed, in a manner that harms, threatens or causes fear to others, including but not limited to guns, paint ball guns, pellet guns, BB guns, Airsoft guns, arrows, bows of legal hunting strength, Billy clubs, ninja stars, nun chucks, knives with blades longer than three inches, swords, parts of guns, ammunitions, shells, shell casings, and plastic or metal pellets, metallic knives, explosives, a chain having weighted ends, baton of any type, oleoresin capsicum spray or any other device which, in the manner it is used or intended to be used is calculated or likely to produce bodily harm.

  1. Fire Safety/Flammable Materials/Arson
    1. Flammable Materials – Use or possession of flammable materials, including incendiary devices or other dangerous materials, or substances used to ignite, spread, or intensify flames for fire, except as expressly permitted by College officials.
    2. Arson (Intentional or Unintentional) – Attempting to ignite and/or the action of igniting College and/or personal property on fire either by intent or through reckless behavior that results, or could result, in personal injury or property damage of College premises.
    3. Failure to evacuate a College-controlled building during a fire alarm.
    4. Improper use of College fire safety equipment.
    5. Tampering with or improperly engaging a fire alarm, fire detection/control equipment or emergency equipment while on College property. Such action may result in a local fine in addition to College sanctions.
  1. Theft, Damage or Unauthorized Entry, Possession, Use or Misuse
  1. Damage to Property, Littering – Attempted or actual damage to property owned or leased by the College, littering on grounds owned or leased by the College, by other College students, other members of the College community, or campus visitors.
  2. Forgery - Forgery, alteration or misuse of campus documents, records, or instrument of identification; knowingly furnishing false information to the College.
  3. Misrepresentation of oneself or of an organization to be an agent of the College.
  4. Theft – Attempted or actual theft of property of the College, property of any member of the College community, guest or visitor or other personal or public property, on or off-campus, including but not limited to credit cards, debit cards, student identification cards, cell phones, personal identification numbers, test numbers, College account information, and/or personal checks.
  5. Possession of Stolen Property – Possession of property known to be stolen or belonging to another person without the owner’s permission.
  6. Unauthorized Entry – Unauthorized entry into, unauthorized use of, or misuse of any building, structure, equipment, keys and/or facility.
  7. Unauthorized Use - 
    1. Attempted or actual unauthorized use of personal property or information of another.
    2. Unauthorized use of the College name, logo, registered marks or symbols.
    3. Unauthorized use of the College name to advertise or promote events or activities in a manner that suggests sponsorship and/or recognition by the College.
    4. Any attempt to gain access to a computer or a network, on campus or off campus, without authorization (i.e., hacking).
    5. Sending or causing to receive, harassing, obscene or pornographic drawings, images, photographs, or the like.
  1. Gambling, Wagering, Gaming and/or Bookmaking

Any form of gambling, wagering, gaming or bookmaking as defined by federal, state and local laws are prohibited on College premises involving the use of College equipment or services.

  1. False Reports or Terroristic Threats
  1. Intentional sounding of a false fire alarm, falsely reporting an emergency or terroristic threat in any form, issuing a bomb threat, constructing mock explosive devices, destruction or activation of fire sprinklers, filing false police reports, or improperly possessing, tampering with or destroying fire equipment or emergency signs on College premises.
  2. Knowingly, with intent to deceive, making a false statement that is material to a student conduct case to a College official.
  1. Failure to comply
    1. Failure to comply with reasonable directives and/or requests of a College official acting in the performance of their duties.
    2. Failure to present student identification on request or identify oneself to any College official acting in the performance of their other duties.
    3. Failure to comply with the sanction imposed by a Student Conduct Officer under the Student Code of Conduct or the Student Handbook.
  1. Abuse, Misuse or Theft of College Information Resources
    1. Private Information and Passwords – Unauthorized use of College information resources including, but not limited to, private information and passwords, including the unauthorized sharing of private information or passwords with individuals who otherwise have no authority to access College information resources.
    2. Misuse of Information Resources – Use of College information resources for unauthorized or nonacademic purposes including, but not limited to, illegal access, attempted or actual unauthorized accessing, copying, transporting or installing programs, records, data, or software belonging to the College, another user, or another entity, and/or illegal activity (e.g., sharing copyrighted materials or media).
    3. Account or System Breach – Attempted or actual breach of the security of another user’s account and/or computing system, depriving another user of access to Edgewood College Information resources, compromising the privacy of another user or disrupting the intended use of College information resources.
    4. Commercial, Political or Personal Gain – Attempted or actual use of the College’s information resources for unauthorized commercial, political or personal purposes, or for personal gain.
    5. Disruption of Operations – Attempted or actual use of College information resources to interfere with the normal operation of the College.
    6. Obscene Material – Access, creation, storage, or transmission of material deemed obscene (as defined by Chapter 944 of the State of Wisconsin Penal Code on Crimes Against Sexual Morality or other applicable laws). Exceptions may be made for academic research where this aspect of the research has the written consent of the Department Head. Discovery of obscene material, including child pornography, on any College information resource must be reported to the Director of Information Technology immediately.
    7. Destruction, disruption or modification – Attempted or actual destruction, disruption or modification of programs, records or data belonging to or licensed by the College or another user or destruction of the integrity of computer-based information using College information resources.
    8. Spamming – Intentional “spamming” of students, faculty or staff (defined as the sending of unsolicited and unwanted e-mails electronic communications, including but not limited to e-mails and text messages to parties with whom the sender has no existing business, professional or personal acquaintance) using College information resources.
  1. Providing False Information or Misuse of Records – Knowingly furnishing false information to the College, to a College official in the performance of their duties, or to an affiliate of the College, either verbally or through forgery, alteration or misuse of any document, record or instrument of identification.
  1. Violation of Published College Policies, Rules or Regulations

Violation of any college policy, rule or regulation published in hard copy or available electronically on the College website. This may include, but is not limited to: Residence Life, Library, Fitness Center, Pet and Parking policies.

  1. Violation of Federal, State and/or Local Law – Misconduct which may constitute a violation of federal, state, and/or local laws, will be considered a violation of this policy, and will be investigated and adjudicated through the College conduct system and standard of proof. A lack of conviction in any criminal proceeding will not, in and of itself, serve as evidence in a College conduct proceeding.
  1. Sexual Misconduct and Relationship Violence – Edgewood College policy specifically prohibits all forms of sexual misconduct and relationship violence
  1. Sexual harassment, including but not limited to:
  • Unwelcome sexual advances or requests for sexual favors;
  • Unwelcome verbal or physical conduct of a sexual nature;
  • Making submission to such conduct an explicit or implicit term or condition of an individual’s status or employment;
  • Making submission to, or rejection of, such conduct a factor in academic or employment decisions affecting the student or employee;
  • Conduct that unreasonably interferes with an individual’s academic performance, work performance, or participation in any program or activity related benefits.
  1. Sexual assault, which includes but is not limited to non-consensual sexual contact or sexual intercourse.
  2. Sexual exploitation, or taking advantage of another person for the benefit of oneself or a third party when consent is not present. This includes but is not limited to:
  • Sexual voyeurism or permitting others to witness or observe the sexual or intimate activity of another person without that person’s consent;
  • Indecent or lewd exposure or inducing others to expose themselves when consent is not present;
  • Recording any person engaged in sexual or intimate activity in a private space without that person’s consent;
  • Distributing sexual information, images, or recordings of another person without that person’s consent;
  • Recruiting, harboring, transporting, providing, or obtaining another person for the purpose of sexual exploitation;
  • Inducing incapacitation in another person with the intent to engage in sexual conduct, regardless of whether prohibited sexual conduct actually occurs.
  1. Relationship violence, which is violent conduct where the parties involved know each other or had a prior relationship and includes but is not limited to acquaintance rape, domestic violence, and stalking.
  2. Stalking, which includes but is not limited to:
    • Maintaining a visual or physical proximity to the victim.
    • Approaching or confronting the victim.
    • Appearing at the victim’s workplace or contacting the victim’s employ or coworkers.
    • Appearing at the victim’s place of residence or contact the victim’s neighbors.
    • Entering property owned, leased, or occupied by the victim.
    • Contacting the victim by telephone or causing the victim’s telephone or any other person’s telephone to ring repeatedly or continuously, regardless of whether a conversation ensues.
    • Photographing, videotaping, audiotaping, or, through any other electronic means, monitoring or recording the activities of the victim.  This subdivision applies regardless of where the act occurs.
    • Sending material by any means to the victim or, for the purpose of obtaining information about, disseminating information about, or communicating with the victim, to a member of the victim’s family or household or an employer, coworker, or friend of the victim.
    • Placing an object on or delivering an object to property owned, leased, or occupied by the victim.
    • Delivering an object to a member of the victim’s family or household or an employer, coworker, or friend of the victim or placing an object on, or delivering an object to, property owned, leased, or occupied by such a person with the intent that the object be delivered to the victim.
    • Causing a person to engage in any of acts described above.

NOTE: Please see the College Sexual Misconduct and Relationship Violence Policy  for more information.

  1. Abuse of the student conduct process – including but not limited to:
  1. Failure to obey the notice from a Student Conduct Officer or other College official to appear for a meeting or hearing as part of the student conduct process.
  2. Falsification, distortion, or misrepresentation of information during the course of the student conduct process.
  3. Disruption or interference with the orderly conduct of a student conduct proceeding.
  4. Instituting a student judicial conduct proceeding in bad faith.
  5. Attempting to discourage an individual’s proper participation in, or use of, the student conduct process.
  6. Attempting to influence the impartiality of a hearing officer and/or a member of the Student Conduct Board prior to, and/or during the course of, the student conduct process.
  7. Harassment (verbal or physical) and/or intimidation of a hearing officer, a member of the Student Conduct Board or any participant in the conduct process.
  8. Failure to comply with the sanction(s) imposed under the Student Code of Conduct.
  9. Influencing or attempting to influence another person to commit an abuse of the student conduct process.
  1. Election Tampering - Tampering with the election of any College-recognized student organization.
  1. Rioting. Causing, inciting or participating in any disturbance that presents a clear and present danger to self or others, causes physical harm to others, or damage and/or destruction of property.
  1. Public Exposure. Includes deliberately and publicly exposing one’s intimate body parts, public urination, defecation, and public sex acts.
  1. Sex Offender Registry. Failure of any student to self-report their status as a registered sex offender to Campus Security promptly. Students who are currently enrolled at the time of a conviction that has a statutory requirement for sex offender registry must contact Campus Security within seventy-two (72) hours.
  1. Health and Safety. Creation of health and/or safety hazards, such as dangerous pranks, hanging out of or climbing from/on/in windows, balconies, roofs, etc.
  1. Conduct not specifically listed under this code.

The College expects ​ students to take responsibility for confronting behaviors exhibited by their peers that negatively impact their experiences and violate established standards of behavior as articulated in policies. It is imperative that students work in partnership with College faculty and staff members to protect the rights that have been afforded them.

Academic Dishonesty Policy

As members of a scholarly community dedicated to healthy intellectual development, students and faculty at Edgewood College are expected to share the responsibility for maintaining high standards of honesty and integrity in their academic work. Each student should reflect this sense of responsibility toward the community by submitting work that is a product of their own effort in a particular course, unless the instructor has directed otherwise. In order to clarify and emphasize its standards for academic honesty, the College has adopted this policy.

 

The following are examples of violations of standards for academic honesty and are subject to academic sanctions: cheating on exams; submitting collaborative work as one’s own; falsifying records, achievements, field or laboratory data, or other course work; stealing examinations or course materials; submitting work previously submitted in another course, unless specifically approved by the present instructor; falsifying documents or signing an instructor’s or administrator’s name to any document or form; plagiarism; or aiding another student in any of the above actions. Plagiarism, which is defined as the deliberate use of another’s ideas or words as if they were one’s own, can take many forms, from the egregious to the mild. Instances most commonly seen in written work by students in order from most to least serious are:

 

  • Borrowing, buying or stealing a paper from elsewhere; lending or selling a paper for another’s use as their own; using printed material written by someone else as one’s own.
  • Getting so much help on a paper from someone else, including a college tutor, that the student writer can no longer legitimately claim authorship.
  • Intentionally using source material improperly, e.g., neither citing nor using quotation marks on borrowed material; supplying an in-text citation but failing to enclose quoted material within quotation marks; leaving paraphrased material too close to the original version; failing to append a works-cited page when sources have been used.
  • Unintentional misuse of borrowed sources through ignorance or carelessness.
  • Copying the artistic creations of others without documenting the source of those ideas.
  • Copying a table, chart, diagram or any illustration without documenting the source.
  • Using terminology or concepts created by another without documenting the source.
  • Presenting false, fabricated, or altered information or data to support the thesis or main idea of the work.
  • Performing and/or accessing any work for another enrolled student, regardless of delivery mode.

Sanctions recommended for dishonesty are an “F” on the assignment and/or an “F” in the course. More serious violations may be referred to the Academic Dean’s Office for appropriate action.  All incidents of academic dishonesty will be reported to the Academic Dean’s Office.

Additional policies may be found in the Edgewood College catalog online.

Alcohol and Drug Use Policy

In compliance with federal law, the Edgewood College alcohol and drug use policy is included below for student and employee review. Please review the policy below.

Preface

College culture nationwide exaggerates the connection between social fun and excess alcohol use. This misperception is especially strong in Madison even though well over 60%* of Edgewood College students either abstain or drink in a low risk manner. In other words, most students figure out how to enjoy their social time without drinking in a risky way or without drinking at all. Low risk drinking is roughly defined as infrequent (1 time per week or less) alcohol use in a safe environment where a person’s Blood Alcohol Content is below .05 (about 1 drink per hour).

The Wisconsin drinking age is 21 years of age. Edgewood College, its students, faculty, and staff are subject to all laws of the State of Wisconsin regarding possession, consumption, sale, and distribution of alcoholic beverages or drugs. All students are required to show proof of age when purchasing, or accepting alcoholic beverages on campus. Students who fail to provide this information, use false information, violate the law and/or college policy are liable for disciplinary action.

Edgewood College expects students who choose to use alcohol, to drink in a safe manner. Excess drinking is strongly discouraged for its risk to the drinker and for its negative effects on the campus community. The College is committed to providing educational programs to promote low-risk use or abstinence, to educate students about the risks of excess drinking, and to promoting alternatives to excess drinking.

*From Edgewood College National College Health Association (NHCA) Survey Fall 2016

Seeking Assistance

At the discretion of the appropriate College authorities, assistance for problems with drug or alcohol may be offered in lieu of, or concurrent with, disciplinary action. An assessment and/or evidence of satisfactory progress toward elimination of the problem may be required as part of any such agreement.

A conscientious effort to seek help will not, by itself, jeopardize an employee’s job or a student’s enrollment. Employees or students in need of help for an alcohol or drug problem are encouraged to utilize Personal Counseling Service (608-663-2281) or the Employee Assistance Program (Cigna at 1-800-538-3546 or www.cignabehavioral.com/cgi).

General Drug and Alcohol Policies

  1. Alcoholic beverages may only be possessed, purchased and/or consumed by persons of legal drinking age, and then only in areas designated by the College at College-sanctioned functions.
  2. No person may procure, sell, dispense or give alcoholic beverages for or to an underage person.
  3. Alcohol abuse and/or drug/alcohol intoxication will not be tolerated and will not be accepted as an excuse for unlawful behavior or misconduct.
  4. Alcoholic beverages will be permitted at approved College events in accordance with the guidelines established by the College. (See guidelines that follow).
  5. Alcoholic beverages are never to be used as a reward for achievement or given as a prize or award.
  6. Fines will be administered for repeat drug and alcohol violations. For example, a student found responsible for a second alcohol and/or drug violation may be issued a $75 fine. A third offense may result in a $150 fine.
  7. Use, possession, sale, delivery, manufacture or distribution of any narcotic, drug, and/or medicine prescribed to another person, chemical compound or other controlled substance, except in accordance with federal, state, local law, and/or Edgewood College policy is expressly forbidden.
  8. Possession of drug-related paraphernalia, except in accordance with federal, state, local law, and/or Edgewood College policy is expressly forbidden.
  9. Being under the influence of narcotics, drugs, medicine prescribed another person, medicine in excess of an individual’s prescribed limits, chemical compound or other controlled substance, except in accordance with federal, state, local law, and/or Edgewood College policy is expressly forbidden.
  10. When the source of a noxious odor can be traced to a particular room, the occupants of that room may be subject to disciplinary action. A noxious odor is ANY aroma of such intensity that it becomes apparent to others. Any odor may become noxious or offensive when it is too strong. Some examples are: cigarette, marijuana, cigar or pipe smoke.

Residence Hall Alcohol Restrictions

No alcoholic beverages are allowed in Dominican spaces which are not apartments or cooperative living spaces, Marshall, East Regina, West Regina or Stevie (Marie Stephen Reges) Halls.

Apartment Alcohol Policy

Wisconsin State law concerning alcohol consumption is Edgewood College’s apartment/ cooperative living alcohol policy. If you are 21, you can possess and consume alcohol only in the apartments/cooperative living spaces.

If you are under the age of 21, you can be in the presence of alcohol but are prohibited from consuming or possessing alcohol. If alcohol is present in an apartment/cooperative living space, it must be possessed only by residents 21 years of age or older. Anyone found providing alcohol for underage students and/or guests will be subject to disciplinary action.

Alcohol in open containers is only permitted in apartment/cooperative living areas including rooms and lounge areas and is not permitted in the traditional residence halls including the larger Dominican Hall. Possession of alcohol in open containers outside of the apartment/cooperative living areas will be subject to disciplinary action.

Empty alcohol containers for decorative purposes and alcohol signage are permitted in the apartment/cooperative living areas. However, empty alcohol containers and alcohol signage are prohibited from windows and should not be seen from outside of the building.

Beer kegs are prohibited in all locations of the apartment/cooperative living areas unless approved for a college sponsored event by the College. Possession of a beer keg will result in the keg/container and all its paraphernalia (ex. tapper) being confiscated, and they will become the property of Edgewood College. Students found in possession of a beer keg will be subject to disciplinary action.

College Guidelines for Serving Alcohol at College-Sponsored Events

Alcohol Policies that apply to on and off campus Edgewood College sponsored events. (Policies 1 through 9)

  1. Students at events where alcohol might be served are responsible for legal and safe use of alcohol.
  2. A faculty or staff member is required to be present at the entire event. The staff or faculty chaperone assumes the responsibility of adhering to the Edgewood College guidelines, state law and ensuring that low-risk use of alcohol is maintained by those who choose to drink. Low risk use denotes alcohol free driving, moderate consumption and behavior within the student code of conduct.
  3. Students who choose to drink will demonstrate their legal drinking age.
  4. Students who choose to drink will purchase only their own drinks and not purchase drinks for other students even if the other students are of legal age.
  5. Only those beverages sold and provided by the sponsoring organization of an event are to be consumed. No one is to bring their own beverages to or from an event.
  6. Soft drinks and food must be made available for the duration of any activity where alcoholic beverages are served.
  7. No alcohol will be given away for free or as a prize or used in any way as a fundraiser.
  8. Drinking games will not be allowed at campus events.
  9. No person will be served alcohol if they are already visibly intoxicated.

Edgewood Alcohol Policies that apply to on-campus events

(Policies 10 through 15).

  1. In order to serve alcoholic beverages at a college sponsored event, approval must be obtained from the Director of Dining Services at least one month in advance. This procedure is governed by the Event and Conference Committee.
  2. The staff or faculty chaperone is required to meet with the Director of Dining Services prior to the start of the event to review the regulations and responsibilities of the chaperone. The event may be cancelled if the review session is not scheduled or attended. All events must terminate by 9:00 p.m. Sunday through Thursday and by 10:00 p.m. on Friday and Saturday.
  3. Alcohol must be purchased through Edgewood College Dining Services. Bartenders will be arranged by Edgewood College Dining Services.
  4. Alcoholic beverages are to be consumed only in the designated areas approved for the event. The rooms designated include: Washburn Heritage Room in Regina Hall, the Community Room in East Regina, President’s Dining Room in Regina Hall, Nona McGreal Room in Predolin Humanities Center, Commons in Predolin Humanities Center, Regina Terrace, the Todd Wehr Edgedome, and the Stream.
  5. The alcohol license must be displayed at all times during the event.
  6. Performers from entertainment acts will also be subject to the Edgewood College alcohol policy and state regulations on alcohol consumption.

Edgewood College Alcohol Policies that apply only to off campus events

(Policies 16 through 19).

  1. Edgewood College sponsored off-campus events that include alcohol must have a staff or faculty chaperone and are subject to the laws of Wisconsin or the country in which they occur. If the event will be paid for by the College, only one drink per legal age person can be reimbursed.
  2. The student code of conduct applies to off campus events.
  3. Chaperones need to make efforts to ensure that students who choose to drink are 21 or older, for events in the USA, and need to maintain low-risk alcohol use by students during the off campus event. Low risk use denotes alcohol free driving, moderate consumption, and behavior within the student code of conduct.
  4. Chaperones need to plan to ensure these conditions and clearly communicate these expectations to their student participants.

Consequences of Non-Compliance

Employees or students who engage in any of the prohibited conduct in the Alcohol and/or Drug Use Policy are subject to disciplinary action which, depending on the type and seriousness of the violation, may include: verbal or written warnings, monetary fine, probation, revocation of privileges, financial restitution, suspension, expulsion, termination, or referral to legal authorities for prosecution. Edgewood College reserves the right to contact parents or guardians of students who violate the Policy on Alcohol and Other Drug Use, in accordance with the Family Educational Rights and Privacy Act (FERPA).

Questions or comments can be directed to the Dean of Students Office at StudentConduct@edgewood.edu or 608-663-2212.

Health Risks of Alcohol and/or Drug Use

Individuals over 21 years of age have the right to choose to consume alcohol. Edgewood College urges those individuals to exercise sound judgment and responsibility in making that decision. Edgewood College does not condone underage consumption of alcohol.

Alcohol is a central nervous system depressant. Initially it may appear to stimulate a person and reduce inhibitions. Greater amounts of alcohol will depress deeper parts of the brain, leading to loss of judgment and impaired sensory perception and motor skills.

Risks from excessive drinking, even if only occasional, include: physical and sexual assault, fights, injuries, and diminished academic performance. Brain damage from alcohol abuse is permanent and recent studies suggest that the brain development continues into a person’s early 20’s making the damage that occurs in those years more significant.

Abuse of alcohol can pose a number of other health risks, both physical and psychological, such as impaired ability to reason; damage to the heart and liver; irritation of the stomach lining, possibly leading to ulcers; and depression of brain centers, causing poor coordination, confusion, disorientation, stupor, anesthesia, coma, and death.

Marijuana produces an intoxicating effect that slows reasoning abilities. Concentration and problem-solving abilities are impaired. Slowed reflexes, reaction time, and poor peripheral vision may also result.

Marijuana has multiple adverse effects on the body including increased heart rate, lung damage, increased cancer risk, diminished immune systems and risk of memory impairment. Long term use has also been linked to increases in anxiety, depression, and lower academic performance.

Important psychological and emotional developmental tasks (such as career establishment or developing emotional intimacy) can be delayed or stalled with heavy use of marijuana.

Party/Club Drugs refer to a large group of drugs often used at parties, raves or dance clubs and other settings that, as a group, have a wide variety of effects and risks. Some of the drugs in this informal grouping include: ecstasy, GHB, Ketamine, LSD, Rohypnol. Ecstasy is the most common of these drugs and it’s taken for the euphoric effects, heightened energy and emotional warmth it produces in some users. The risks of these drugs are serious for even occasional use. Risks include: increased heart rate, nausea, dizziness, muscle tensions, teeth clenching, dangerously high body temperature, depression, and anxiety. Long term use can lead to memory problems and depression. Pills sold as ecstasy often include other substances that create even more serious health risks.

Stimulants (Amphetamines, Cocaine) Drugs that stimulate the central nervous system have a high potential for abuse because continuous use can result in severe dependence. Low doses of stimulants cause increased heart rate, blood pressure, and breathing rate. Sleeplessness and anxiety may also result. Higher doses cause irritability and excitability. Users may also experience feelings of paranoia and illusions or hallucinations. Abuse of these substances causes increased risk of heart failure, malnutrition, and a weakening of the body’s immune system.

Most prescription drugs used to treat Attention Deficit Disorder are amphetamines and produce the same risks from misuse as other forms of amphetamines noted above. Illegal use of ADD prescription drugs carries very serious criminal penalties.

Depressants (Barbiturates, Narcotics, Hypnotics, and Tranquilizers) Use of substances which depress the central nervous system can produce habituation and physical dependence.

Depressants slow the bodily functions, causing sleepiness or grogginess, impaired motor skills, poor memory, and faulty judgment. Larger doses may cause unconsciousness or death. Taken over a period of time, abusing these substances can result in a physical dependency. Withdrawal from physical dependency must be medically supervised. Abruptly stopping the drug can cause delirium and convulsions.

The use of central nervous system depressants in combination with alcohol significantly increases the risk of death. The most common form of unintentional overdose results from the combination of barbiturates and alcohol.

Misuse of prescription opiates such as OxyContin or Vicodin is very dangerous because of the risk of addictions and overdose. Overdose risk is especially high when combined with alcohol. Legal penalties for such misuse are also very serious.

Hallucinogens (PCP, LSD, and Mescaline) Hallucinogens can cause habituation or psychological dependence. There are minimal withdrawal symptoms when regular use of the drug is stopped. Unpleasant psychological reactions are common, however. Risks include breaks from reality, flashbacks, emotional breakdown, and memory lapse. More severe reactions can include convulsions, partial paralysis, delusion, hysteria, and outbreaks of violence.

Madison Alcohol Ordinances

In addition to state laws, Madison enforces several local ordinances around alcohol. The legal drinking age is 21. More information about WI alcohol laws and penalties can be found at www.cityofmadison.com and www.revenue.wi.gov/faqs/ise/atundrg.html.

Compliance with Applicable Federal, State and Local Laws

This policy is subject to amendment. Edgewood College reserves the right to amend, add, delete, or modify this policy, and any others, for any purpose including compliance with local, state, or federal law.

Non-Discrimination and Harassment Policy

Overview

Edgewood College will not tolerate discriminatory or harassing behaviors. The College’s Dominican Catholic heritage calls all members of the community to foster a learning environment that is free from any form of discrimination or harassment. Edgewood College is committed to maintaining a community free from discrimination and harassment, including discriminatory behavior. To fulfill this commitment, the College will work to prevent discrimination from occurring and will ensure that federal, state and local laws, and campus policies prohibiting discrimination are fully enforced.

Persons who believe that they are being or have been subjected to discrimination or harassment are encouraged to seek resolution as soon as possible. Due to the private nature of educational and personnel records, the College may not be able to fully disclose the actions taken in response to a report of discrimination or harassment. The College recognizes the right of all individuals involved in claims of discrimination to a fair framework for encouraging resolution of complaints. Deliberate falsification, distortion or misrepresentation of information during the course of a complaint process may be grounds for disciplinary action and may violate other standards of conduct.

As a Dominican Catholic institution of higher education, Edgewood College is committed to the search for truth, the advancement of knowledge and the principles of academic freedom. This policy is not intended to limit or restrict employees or students in the legitimate exercise of their academic freedom of expression, as the conduct defined under this policy is not within the scope of protected academic freedom. The Non-Discrimination and Harassment Policy affects all relationships within the College community.

Definitions specific to Non-Discrimination Policy

Discrimination occurs when a member of the College community is subjected to disparate treatment in employment or in the provision of educational benefits, services, or programs, based on gender, gender identity, gender expression, sex, sexual orientation, race, ethnicity, religion, color, creed, national origin or ancestry, citizenship status, age, ability, veteran status, or any other characteristic protected under applicable law.

The Edgewood College Code of Conduct uses the following categories to address incidents of discrimination:

  1. Hate Crimes – Hate crimes include any criminal offense that manifest evidence of prejudice or bias based on one’s identity (such as, but not limited to, race, gender, gender identity/expression, sexual orientation, religion). Edgewood College will report hate crimes, as defined by the FBI Uniform Crime Reporting, to the police, and cooperate with them in investigating any act constituting a hate crime. Those who commit hate crimes may also be subject to discipline by the College. Hate Crimes must also be reported to meet Clery Act requirements. Investigations of hate crimes require due process according to the college’s policies, including adherence to AAUP guidelines related to academic freedom. Sanctions will depend on the severity of the action, the impact on the targeted individual/group, intentionality of the action, and on the overall context in which the action occurred. For students, the most likely sanction for violation of this policy will be suspension or expulsion, as determined by the disciplinary process. Sanctions for employees may range from reprimands or training to immediate termination of employment, depending on the severity of the incident and taking into account any previous employment concerns.
  2. Bias Incidents – A bias incident is a verbal, written, or physical act of intolerance or prejudice that does not involve violence or other criminal conduct. Bias incidents may be expressed through acts of bigotry, harassment or intimidation. Examples of bias incidents include, but are not limited to, homophobic or sexist jokes, racial epithets, religious slurs, offensive graffiti, disparaging remarks on social media, or making a grading decision because of the person’s protected status. Bias incidents may or may not be intended to cause harm, but such incidents negatively affect the campus climate. Responses to bias incidents may include educational opportunities for the individuals and groups involved, as well as for members of the campus community as a whole when reporting patterns suggest broader issues that move beyond the immediate incident. This policy therefore seeks to enhance understanding, provide a forum for expression of multiple viewpoints, mediate conflict, and pursue restoration. In some cases, reports of bias incidents will be referred to a disciplinary body if the behavior violates a college policy.

Harassment includes unwanted, unsolicited, and offensive conduct whether physical or verbal, that tends to injure, degrade, disgrace, or show hostility toward a person because of one’s gender identity, sex, sexual orientation, race, religion, color, creed, national origin or ancestry, age, disability, or any other characteristic protected under applicable law. The conduct does not have to be threatening and may include deliberate and persistent conduct that is severe or pervasive enough that a reasonable person would find intimidating, hostile or offensive.

Examples include, but are not limited to:

  • Abusive, degrading, intimidating, or offensive remarks, jokes, or gestures.
  • Slurs, negative stereotyping, or threatening, intimidating, or hostile acts.
  • Posting of graphic material on walls, bulletin boards, in electronic communication or elsewhere on the College’s premises that shows hostility, aversion, or is derogatory to an individual group.
  • Differential treatment of an individual with regard to terms and conditions of employment or educational benefits or services because of that individual’s gender, sex, sexual orientation, race, religion, color, creed, national origin or ancestry, age, disability, or any other characteristic protected under applicable law.

Incidents of sexual harassment or sexual misconduct will be reported to the Title IX Coordinator.

Policy Statement

The College affirms and protects the rights and opportunities of all persons to a working and learning environment free from discrimination and harassment. No person shall, on the basis of gender, gender identity, gender expression, sex, sexual orientation, race, religion, color, creed, national origin or ancestry, age, ability, veteran status, or any other characteristic protected under applicable law, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination, including harassment, under any program of the College. This policy also prohibits any form of retaliation. 

Discrimination and Harassment takes many forms. While some actions are blatant, others are subtler and, although equally hurtful, the intent to do a discriminatory or harassing act is less clear. Edgewood College strives to provide learning opportunities that educate all members of the community on the impact that discrimination has on individuals and the community as a whole. Our mission and values call us to utilize a social justice framework to guide both preventative and reactive efforts. Students and employees who violate this policy may be subject to discipline up to and including dismissal/termination.

Reporting Incidents of Discrimination or Harassment

If you have experienced or observed an incident of discrimination or harassment, please report it by doing one of the following:

Online: diversity.edgewood.edu/report-an-incident

By phone or in-person:

Office of Diversity & Inclusion

Predolin 239 | 608-663-3274

 

Dean of Students Office

Predolin 215 | 608-663-3312

 

Human Resources Office

DeRicci 214 | 608-663-4303

 

For additional information on how to file a formal or informal complaint, please see How to File a Complaint or Report a Student Code of Conduct Violation.

Sexual Misconduct and Relationship Violence Policy

Policy Statement

Members of the Edgewood College community, guests, and visitors have the right to be free from all forms of sex/gender harassment, discrimination and misconduct, examples of which can include acts of sexual violence, sexual harassment, domestic violence, dating violence, and stalking. All members of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others. The College believes in zero tolerance for sex/gender-based misconduct. Zero tolerance means that when an allegation of misconduct is brought to an appropriate administrator’s attention, protective and other remedial measures will be used to reasonably ensure that such conduct ends, is not repeated, and the effects on the victim and community are remedied, including serious sanctions when a responding party is found to have violated this policy. This policy has been developed to reaffirm these principles and to provide recourse for those individuals whose rights have been violated.

Edgewood College policy specifically prohibits all forms of sexual misconduct and relationship violence including but not limited to:

  1. Sexual harassment
  2. Non-consensual sexual contact (or attempts to commit same)
  3. Non-consensual sexual intercourse (or attempts to commit same)
  4. Sexual exploitation
  5. Dating, Domestic, or Relationship violence
  6. Stalking

Please see the definitions section for explanations of these offenses. Often sexual assault and related acts of violence are committed by persons the victim knows from a current or former relationship. Title IX and the Campus Sexual Violence Elimination Act of 2013 ensure that colleges implement policies and programs to prevent sexual harassment, sexual assault, stalking, gender-identity-based violence/harassment, and relationship based violence and to prevent retaliation for reporting such offenses. Harassment of individuals based on their gender, gender identity or gender expression is also prohibited under Title IX.

This policy applies regardless of whether a) a criminal proceeding has been initiated; b) the conduct occurred on campus; or c) involved a College sponsored activity. Retaliation for filing a report or complaint, participating in a related investigation, or disciplinary proceeding is also a violation of this policy. The College will take remedial measures to address violations of this policy in a manner that is reasonably calculated to prevent such conduct from recurring and to eliminate the effects on victims and the Edgewood College community.

Reports of sexual misconduct will be taken seriously and incidents will be responded to in a prompt, fair, and equitable manner. Upon receiving a report, the College will take appropriate steps to prevent the recurrence of the discrimination or harassment and address its effects. There is a fundamental difference between criminal law and the College’s disciplinary actions. A person who commits a sexual assault, as defined by criminal law, may be subject to prosecution by the State of Wisconsin. If that person is a student, faculty or staff member, and the College concludes that the conduct adversely impacts the Edgewood College Community, that person may also be subject to disciplinary procedures by the College, regardless of whether or not the incident occurred on the College’s premises or the accused has been convicted of any crime.

Laws and the Sexual Misconduct and Relationship Violence Policy apply to all relationships within the College community between and among students, faculty, and staff regardless of their gender identity. Some examples would include but not be limited to the following:

  • Student relationships with other students.
  • Faculty and staff conduct toward students.
  • Student conduct toward faculty and staff.
  • Supervisory conduct toward employees.
  • Employee relationships with other employees.
  • Conduct between members of different sexes.
  • Conduct between members of the same sex.
  • Conduct toward persons outside the Edgewood College community may be considered a violation of this policy if the College concludes there is a sufficient connection between the conduct and the College to warrant the College taking action.
  • Conduct by campus visitors towards students and employees will not be tolerated and should be reported to the Director of Security.

Title IX Coordinator Position

The Title IX Coordinator oversees the process for addressing sexual misconduct and relationship violence complaints at the College. The Title IX Coordinator is responsible for conducting an annual report and reviewing all complaints to ensure compliance with Title IX, make improvements, and identify any patterns or systemic problems within the community. The Title IX Coordinator serves as a neutral administrator and resource to students and employees to answer questions, to coordinate reporting and handling of complaints, to review internal disciplinary proceedings and remedies, to provide education, training, and guidance to Security personnel, Student Development, Human Resources and other personnel involved with investigations and disciplinary proceedings.

  • Pamela LaValliere

Title IX Coordinator

Director of Human Resources

DeRicci 214

608-663-4304

Email: plavalliere@edgewood.edu

Additionally, anonymous reports can be made by victims/survivors and/or third parties using the online reporting form posted at https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=16096. Note that these anonymous reports may prompt a need for the institution to investigate.

Individuals experiencing harassment or discrimination also always have the right to file a formal grievance with government authorities.

  • Office for Civil Rights (OCR)

233 N. Michigan Ave., Suite 240

Chicago, IL 60601

Customer Response Center: (800) 368-1019

Fax: (202) 619-3818

TDD: (800) 537-7697

Email: ocrmail@hhs.gov

Web: http://www.ed.gov/ocr

In the event that an incident involves alleged misconduct by the Title IX Coordinator, reports should be made directly to the Vice President for Business and Finance, Michael Guns at mguns@edgewood.edu or 608-663-6714.

Title IX Deputy Coordinator(s): The College has also designated Deputy Title IX Coordinators who assist the Title IX Coordinator. A Title IX Deputy Coordinator is responsible for assisting the Title IX Coordinator in conducting training, investigations, climate assessments, and facilitating communications on behalf of the College with the faculty, staff and/or students who report violations, the respondents, and other administrators responsible for administering this policy.

Overview of Policy Expectations with Respect to Physical Sexual Misconduct

The expectations of our community regarding sexual misconduct can be summarized as follows:

  • In order for individuals to engage in sexual activity of any type with each other, there must be clear, affirmative, and voluntary consent prior to and during sexual activity.
  • Consent is sexual permission.
  • Consent can be given by word or action, but non-verbal consent is not as clear as talking about what you want sexually and what you don’t want.
  • Consent to some form of sexual activity cannot be automatically taken as consent to any other form of sexual activity.
  • Previous consent does not imply consent to sexual activity in the future.
  • Silence or passivity – without actions demonstrating permission – cannot be assumed to show consent.
  • Consent, once given, can be withdrawn at any time. There must be a clear indication that consent is being withdrawn.

Coercion

Additionally, there is a difference between seduction and coercion. Coercing someone into sexual activity violates this policy in the same way as physically forcing someone into sex. Coercion happens when someone is pressured unreasonably for sex.

Alcohol/Drug Use

Because alcohol or other drug use can place the capacity to consent in question, sober sex is less likely to raise such questions. When alcohol or other drugs are being used, a person will be considered unable to give valid consent if they cannot fully understand the details of a sexual interaction (who, what, when, where, why, or how) because they lack the capacity to reasonably understand the situation. Individuals who consent to sex must be able to understand what they are doing. Under this policy, “no” always means “no,” and “yes” may not always mean “yes.” Anything but a clear, knowing, and voluntary consent to any sexual activity is equivalent to a “no.”

Overview of Policy Expectations with Respect to Consensual Relationships

There are inherent risks in any romantic or sexual relationship between individuals in unequal positions (such as teacher and student, supervisor and employee). These relationships may be less consensual than perceived by the individual whose position confers power. The relationship also may be viewed in different ways by each of the parties, particularly in retrospect. Furthermore, circumstances may change, and conduct that was previously welcome may become unwelcome. Even when both parties have consented at the outset to a romantic or sexual involvement, this past consent may not remove grounds for a later charge of a violation under the college’s sexual misconduct and harassment policies. The College does not wish to interfere with private choices regarding personal relationships when these relationships do not interfere with the goals and policies of the College. For the personal protection of members of this community, relationships in which power differentials are inherent (faculty-student, staff-student, administrator-student, supervisor-supervisee) are generally discouraged.

Consensual romantic or sexual relationships in which one party maintains a direct supervisory or evaluative role over the other party are unethical. Therefore, persons with direct supervisory or evaluative responsibilities who are involved in such relationships must bring those relationships to the timely attention of their supervisor, and will likely result in the necessity to remove the employee from the supervisory or evaluative responsibilities, or shift the student out of being supervised or evaluated by someone with whom they have established a consensual relationship. This includes Resident Assistants (RAs) and students over whom they have direct responsibility. While no relationships are prohibited by this policy, failure to self-report such relationships to a supervisor as required can result in disciplinary action for an employee.

Available Options in Incidents of Sexual Misconduct and/or Relationship Violence

Edgewood College is committed to treating all members of the community with dignity, care and respect. Any individual who experiences or is affected by sexual misconduct and/or relationship violence, whether as a complainant, a respondent, or a third party, will have equal access to support and counseling services through the College. Interim remedies are also available to all parties.

The College recognizes that deciding whether to make a report, either to the College or law enforcement, and choosing how to proceed can be difficult decisions. The College encourages all individuals affected by sexual misconduct to seek the support of campus and community resources. These professionals can provide guidance in making decisions, information about available resources and procedural options, and assistance to either party in the event that a report and/or resolution under this policy is pursued. Individuals are encouraged to use all available resources on and off campus, regardless of when or where the incident occurred.

  1. Seek Support

All College employees (faculty, staff, administrators) are expected to report actual or suspected discrimination or harassment to appropriate officials immediately, though there are some limited exceptions. In order to make informed choices, it is important to be aware of confidentiality and mandatory reporting requirements when consulting campus resources. On campus, some resources may maintain confidentiality – meaning they are not required to report actual or suspected discrimination or harassment to appropriate College officials – thereby offering options and advice without any obligation to inform an outside agency or campus official unless a reporting party has requested information to be shared. Other resources exist for reporting parties to report crimes and policy violations and these resources will take action when an incident is reported to them. The following describes the reporting options at the College:

Confidential Support Contacts. Under Title IX, Edgewood College may designate certain individuals as confidential support resources. Confidential Support Contacts are not obligated to investigate or report information, even though these individuals may otherwise be considered “responsible employees.” Complainants can call or approach any of the following professional staff confidentially and inform them about what happened. They will listen and explain options. Talking to any of the following people does not constitute reporting the incident to the College.

Edgewood College has designated the following individuals as Confidential Support Contacts:

  • Director of Personal Counseling: Dominican 122 | 608-663-4148
  • Director of Health Services: Dominican 122 | 608-663-8334
  • Director of Spiritual Life: Predolin 222 | 608-663-3451
  • Rape Crisis Center Advocate: Dominican 122 | 608-251-7273

In addition to the above on-campus supports, students may wish to seek support from any of the following community resources:

  • RAINN (Rape, Abuse & Incest National Network)

Online hotline: https://hotline.rainn.org/online/terms-of-service.jsp   

800-656-HOPE (4673)

  • Dane County Rape Crisis Center

24-hour help line: 608-251-7273

  • Domestic Abuse Intervention Services

24-hour help line: 608-251-4445

Mandatory Reporters. All College employees have a duty to report, unless they fall under the “Confidential Support Contacts” section above. Reporting parties may want to consider carefully whether they share personally identifiable details with non-confidential employees, as those details must be shared with the Title IX Coordinator. Employees must promptly share all details of the reports they receive. Generally, climate surveys, classroom writing assignments or discussions, human subjects research, or events such as Take Back the Night marches or speak-outs do not provide notice that must be reported to the Coordinator by employees, unless the reporting party clearly indicates that they wish a report to be made. Remedial actions may result from such disclosures without formal College action.

If a reporting party does not wish for their name to be shared, does not wish for an investigation to take place, or does not want a formal resolution to be pursued, the reporting party may make such a request to the Title IX Coordinator, who will evaluate that request in light of the duty to ensure the safety of the campus and comply with federal law. Note that the College’s ability to remedy and respond to a reported incident may be limited if the reporting party does not want the institution to proceed with an investigation and/or the Student Conduct Process.

In cases indicating pattern, predation, threat, weapons and/or violence, the College will likely be unable to honor a request for confidentiality. In cases where the reporting party requests confidentiality and the circumstances allow the College to honor that request, the College may offer interim supports and remedies to the reporting party and the community, but will not otherwise pursue formal action. A reporting party has the right, and can expect, to have allegations taken seriously by the College when formally reported, and to have those incidents investigated and properly resolved through these procedures.

Formal reporting still affords privacy to the reporter, and only a small group of officials who need to know will be told, including but not limited to: Dean of Students Office, Campus Security, Academic Deans Office, and Human Resources. Information will be shared as necessary with investigators, witnesses and the responding party. The circle of people with this knowledge will be kept as tight as possible to preserve a reporting party’s rights and privacy. (Additionally, anonymous reports can be made by victims and/or third parties using the “Report Student Concerns” option on the DeanofStudents.edgewood.edu site. Note that these anonymous reports may prompt a need for the institution to investigate.)

Failure of a non-confidential employee, as described in this section, to report an incident or incidents of sex/gender harassment or discrimination of which they become aware is a violation of College policy and can be subject to disciplinary action for failure to comply. Under Title IX, a college is required to take immediate and corrective action if a “responsible employee” knew or, in the exercise of reasonable care, should have known about sexual or gender-based violence or harassment that creates a hostile environment. Under the guidance of the Title IX Coordinator, the College will conduct an initial assessment of the conduct; of the complainant’s expressed preferences, if any, as to course of action; and of the necessity for any interim measures to protect the safety of the complainant or the community. The goal is to eliminate any hostile, intimidating, or objectively offensive environment.

Any student or employee who believes they are the victim of sexual harassment or other forms of sexual misconduct should report the incident promptly in the manner most comfortable to them.

Edgewood College’s Title IX Coordinator is Pamela LaValliere in the Office of Human Resources (DeRicci 215 | 608-663-4304 | plavalliere@edgewood.edu). Responsible employees may make reports of sexual misconduct to the Title IX Coordinator directly or through any of the Reporting Contacts, which are listed under “File a Report with the College” in the section titled How to File a Complaint or Report a Student Code of Conduct Violation.

  1. Seek help from the Forensic Nurse Examiners Program. Students who experience sexual violence are encouraged to go to the Emergency Department at Meriter Hospital (Unity/Point Health) to consult with a Forensic Nurse Examiner. These medical professionals have advanced education and instruction in medical-forensic examination and in psychological and emotional trauma. Even if a survivor doesn’t intend to file a report with the police, it is important to preserve evidence. Some survivors decide to report their assault after a period of time has passed. Preserving as much evidence as possible will help to ensure survivor rights are able to be enforced. The Forensic Nurse Examiners will collect medical-forensic evidence and empower the survivor to create a plan for self-care. Find more information online at https://www.unitypoint.org/madison/sexual-assault-nurse-examiner-program.aspx.
  1. File a Report with Law Enforcement. Filing a complaint with the City of Madison Police Department or other law enforcement agency is highly encouraged. The complainant is entitled to the assistance of an Edgewood College representative in reporting to the Police Department, and thereafter during the process. Law enforcement may always be contacted, regardless of any other actions the person chooses to take under this policy. Filing a complaint with the police is a separate process from the College Student Conduct Process. Complainants who want to report incidents directly to the police should call 608-255-2345 or visit https://www.cityofmadison.com/police/contact/ for more options.
  1. File a Report/Complaint with the College. If the student wants to initiate a complaint, they may either do so through their Support Contact or by contacting one of the Reporting Contacts listed below. The Reporting Contact will explain the complaint process, internal and external support services, and interim measures such as:
  • No contact order between complainant and respondent. Edgewood College students or employees who are issued a no contact order, restraining order, or similar relief from a court should contact the Campus Security Director. The Campus Security Director will notify appropriate College officials and the parties to coordinate compliance. Examples of steps that may be taken to comply with such orders include changing class schedules and living arrangements.
  • Change in academic and living situations if requested and reasonably available, for the complainant or the respondent.
  • Change in living situation on an interim or permanent basis regardless of whether the complainant requests such a change.
  • Transportation assistance or security escorts.

Reporting Contacts. These individuals are trained annually on issues related to sexual misconduct and relationship violence and receive specific instruction about respecting and safeguarding private information.

  • Assistant Dean of Students/Director of Student Conduct: Missy Mael

Predolin 215 | 608-663-3205 | mmael@edgewood.edu

  • Title IX Coordinator: Pamela LaValliere

Director of Human Resources

DeRicci 214 | 608-663-4304 | plavalliere@edgewood.edu

  • Deputy Title IX Coordinator: Arhelia Dalla Costa Behm

Employee Relations Manager

DeRicci 215A | 608-663-2387 | adallacostabehm@edgewood.edu

  • Deputy Title IX Coordinator: Kelley Grorud

Associate Academic Dean for Teaching and Learning

DeRicci 222 | 608-663-2200 | kgrorud@edgewood.edu

  • Deputy Title IX Coordinator: Tony Garcia

Director of Diversity & Inclusion

Predolin 239 | 608-663-3274 | tgarcia@edgewood.edu

  • Deputy Title IX Coordinator: Suann Saltzberry

Assistant Director of Athletics

Edgedome D23 | 608-663-3249 | ssaltzberry@edgewood.edu

  • Deputy Title IX Coordinator: Michael Metcalf

Director of Security & Transportation

Weber 000 | 608-663-3285 | mmetcalf@edgewood.edu

  • Assistant Dean of Students/Director - Office of Student Inclusion and Involvement

Glenna Scholle Malone

Predolin 206 | 608-663-2256 | gschollemalone@edgewood.edu

Formal complaint. If one chooses to proceed with a formal complaint, the complaint may initially be communicated either orally or in writing. In either case, to be considered a formal complaint, the filing of the complaint must be documented in writing and signed by the complainant.

Edgewood College has established a protocol to ensure the rights of all parties are protected. 

  • Personally identifying information will not be shared in publicly available recordkeeping, such as in federally mandated safety reports.
  • The complainant and respondent are entitled to have a support person with them at every step in the process. If they need help identifying a support, the Support or Reporting Contact will assist them in finding someone to serve in that role.
  • The Support or Reporting Contact will assist the student in getting to a safe place and offer them the option to seek the assistance of Campus Security.
  • The Support or Reporting Contact will encourage the complainant to seek prompt medical attention for treatment of injuries and preservation of evidence, discuss the reasons why prompt medical treatment is important, and arrange for transportation to the hospital if the student agrees to such medical treatment.
  • The Support or Reporting Contact will notify the Title IX Coordinator and other responsible College Officials in a manner consistent with the student’s desire for confidentiality and consistent with Title IX requirements.
  • The complainant will have the option to file a criminal report. The Support or Reporting Contact or Campus Security will offer to provide assistance if the student elects to contact the police. Declining to speak with Campus Security or the police at the time of the initial report does not preclude the student from filing a criminal report at a later date.
  • The Support or Reporting Contact or Title IX Coordinator will offer and coordinate counseling and other support services for the student. The student will also receive information regarding the College Student Conduct Process.

If the complaint involves a combination of faculty, staff and students, the complainant may choose to complain directly to the office responsible for that population. For example, students who wish to file a complaint against a faculty member could go either to the Dean of Students Office or Academic Dean’s Office.

Internal Investigations

In cases of reported sexual violence, regardless of whether or not the complainant files a criminal complaint and/or wants the school to take action, the College will conduct an internal investigation to the greatest extent possible while honoring the complainant’s request for confidentiality. This investigation is to ensure that a hostile environment does not exist and will not proceed through the student conduct system against the wishes of the complainant, unless it is determined that there is an ongoing threat to community safety.

In instances where a student insists on confidentiality, it may limit the College’s ability to investigate and/or respond. Depending upon the severity of the allegation, the College may have to disclose to the community that an assault has occurred and investigate further because of its obligation to provide a safe and non-discriminatory environment for all students. In cases where students request confidentiality but the College proceeds with an investigation and remedial action, only people who need to know will be told, and that information will only be shared as necessary with investigators, witnesses, and the accused individual. Factors that may impact the ability of the College to honor the request of the complainant to not investigate include the seriousness of the alleged conduct, whether there have been other complaints about the same individual, and the respondent’s rights to receive information maintained in education records covered by the Family Educational Rights and Privacy Act. Students who are adamant about not investigating or reporting should consult with the Confidential Support Contacts listed in this policy.  However, all other College personnel have an independent obligation to report and/or investigate information regarding sexual misconduct incidents that come to their attention where they know or a reasonable person should have known that such conduct may have occurred.

As needed, the Dean of Students Office, the Academic Deans Office, and Human Resources will work closely together and will consult with the College’s behavioral intervention team when appropriate concerning alleged sexual misconduct. The College will work with both the complainant and respondent to assign designated support persons throughout the complaint process. The support persons are not required to be a College community member and can include support people such as family or legal support. Either party may refuse the assistance of a support person, but the offer must be made.

All respective offices will inform the Title IX Coordinator of any reported allegations. The Title IX Coordinator will remain a neutral administrator in the disciplinary process involving sexual misconduct allegations. The Title IX Coordinator will work with all involved parties, and will be responsible for making certain all reported grievances are managed in accordance with the Sexual Misconduct and Relationship Violence Policy. The Title IX Coordinator will not ultimately determine if a policy violation occurred. The Title IX Coordinator will:

  • Maintain confidential records.
  • Make certain only people who need to know will be told and that information will only be shared as necessary with investigators, witnesses, and the accused individual.
  • Work with Campus Security and the Dean of Students Office to issue immediate warnings for incidents that are confirmed to pose a substantial threat of bodily harm or danger to members of the College community. In these instances, every effort will be made to ensure that a victim’s name and other personally identifying information is not disclosed, while still providing enough information for community members to make safety decisions in light of the danger.

 

If one of these College officials is alleged to be the person who engaged in sexual misconduct, the written report may be filed with the Office of the President. If there is a complaint against the College President, the complaint will be investigated by the Board of Trustees, whose decision is final. Once a report is made, the College will conduct an investigation and issue sanctions, if appropriate.

College Response Options

The College’s primary concern is safety for members of our community. Students are encouraged to report suspected violations of this policy to promote the health and welfare of our community. In general, a student reporting an incident or complaint will be given amnesty under the Good Samaritan/Medical Amnesty Policy for potential related code violations (e.g. alcohol or drug use) because such conduct never makes the victim at fault for sexual violence. Please see the Good Samaritan/Medical Amnesty Policy for more information.

The College’s response will depend on the nature and severity of the incident and whether or not it can be determined that a policy violation has occurred. If it appears that a policy violation has occurred, the normal student conduct/behavioral review process should be followed (with Student Conduct Board members who have been trained on the issue of sexual misconduct and relationship violence being the adjudicators). Proceedings will include a prompt, fair and impartial process from initial investigation to the final result. The range of responses and/or sanctions includes but is not limited to:

  • Intervention by supervisor or appropriate authority
  • No contact order between complainant and respondent. Edgewood College students or employees who are issued a no contact order, restraining order, or similar relief from a court should contact the Campus Security Director. The Campus Security Director will notify appropriate College officials and the parties to coordinate compliance. Examples of steps that may be taken to comply with such orders include changing class schedules and living arrangements.
  • Change in academic and living situations if requested and reasonably available, for the complainant or the respondent.
  • Change in living situation on an interim or permanent basis regardless of whether the complainant requests such a change.
  • Disciplinary action, if appropriate, including but not limited to:
    • Dismissal or expulsion of a person found to have violated these policies.
    • Discipline short of dismissal or expulsion for a person found to have violated these policies.
  • Referral to law enforcement when there is danger or threat to community and/or when requested by the complainant.
  • No action.

 

For more information about the disciplinary process, please see Procedures for Allegations Sexual Misconduct and Relationship Violence .

 

Anonymous Reporting. Any individual may make an anonymous report concerning an act of sexual harassment, sexual violence, stalking, or intimate partner violence. An individual may report the incident without disclosing their name, identifying the Responding Party, or requesting any action. Depending on the extent of information available about the incident or the individuals involved, however, the College’s ability to respond to an anonymous report may be limited.

The College’s anonymous reporting system is hosted by EthicsPoint. This service allows the College to communicate with the person making the report, while maintaining confidentiality and if so indicated, anonymity. EthicsPoint maintains all information regarding these reports on their secure servers.

The Title IX Coordinator will receive the information contained in the anonymous report and will determine any appropriate response or action, including individual or community remedies as appropriate. In consultation with the Director of Campus Safety and Security, the Title IX Coordinator will determine if the anonymous report provides sufficient information to submit a Clery crime report.

To report anonymously online: https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=16096

EthicsPoint is NOT a 911 or Emergency Service: If you require immediate or emergency assistance, please contact the Edgewood College Campus Security at 608-663-4321 or dial 911.

Good Samaritan/Medical Amnesty Policy

Purpose

Student health and safety are of primary concern at Edgewood College. As such, in cases of intoxication due to the consumption of alcohol and/or drugs, the College encourages individuals to seek assistance for themselves or others. The Good Samaritan/Medical Amnesty Policy protects students who seek help in matters of safety or well-being.

 

Policy

Students who report a safety concern or certain policy violations will not face judicial sanctions for violating College policy if the intent in reporting is in good faith and is to ensure the safety/well-being of self or others.

 

Good faith is shown when a student comes forward to seek assistance or to report an incident and not primarily to avoid judicial consequences. For example, a student who has violated the alcohol/drug policy but comes forward out of concern for the safety of a fellow student will not face judicial consequences.

 

In lieu of conduct sanctions, the intoxicated student (and possibly the referring student) will be required to meet with the Assistant Dean of Students/Director of Student Conduct or designee and/or the alcohol and drug counselor for an alcohol and drug clinical assessment. This is not a judicial sanction. The purpose of the meeting and alcohol assessment is to minimize the chances of future safety risk or other serious alcohol/drug incidents through education. Failure to complete educational requirements or treatment recommendations issued under this protocol will result in the reinstatement of student conduct charges.

 

This Good Samaritan/Medical Amnesty Policy does not preclude disciplinary action regarding other violations of College policies, such as causing or threatening physical harm, sexual misconduct/relationship violence as a respondent, damage to property, harassment, hazing, etc. Students should also be aware that this College policy does not prevent action by local and state authorities.

 

Good Samaritan/Medical Amnesty status can be sought as many times as needed. Incidents will be carefully reviewed by the College to ensure safety and good faith use of the policy.

 

If in doubt about a person’s safety related to but not limited to alcohol/drug use, incidents of sexual misconduct/relationship violence, or bias incidents, seek help by calling Edgewood College Security at 663-4321.

 

How to File a Complaint or Report a Violation

The College offers a variety of avenues for formal complaint procedures, depending on the nature of your concern or complaint.

If you have an immediate concern for safety, contact Edgewood College Campus Security at 608-663-4321 or dial 911.

To file a complaint or report an incident involving student conduct:

To file a Non-academic complaint or report an incident involving non-faculty staff member conduct:

  • Email:
  • Call: 608-663-4304
  • Visit: DeRicci 214 and ask for the Director of Human Resources

If you are concerned that any person might engage in violence, please contact campus security at 608-663-4321 as soon as possible.

Even if you are not sure whether or not you should report something, you are encouraged to err on the side of caution. The College has trained professional staff who can evaluate these reports and take appropriate action.

If you have been a victim of discrimination, sexual or gender-based misconduct and/or relationship violence by any person, please review the College's Sexual Misconduct and Relationship Violence Policy. Our first concern is for your safety and well-being, but we also encourage you to file a formal complaint with the campus and/or police depending on what outcomes you are seeking.

If you have experienced discrimination, sexual misconduct and/or relationship violence, have exhausted the campus complaint options and you still have a complaint, you can file a complaint with the Office of Civil Rights at http://www2.ed.gov/about/offices/list/ocr/docs/howto.html.

Procedures for Allegations of Student Conduct Violations

The procedures described in this Handbook are not intended to emulate legal proceeding but to advance the educational mission of the College. Formal rules of evidence and procedure used by the courts do not apply to student discipline proceedings at Edgewood College.

The Life of a Student Conduct Case

  1. A policy violation is reported.
  2. The Incident Review Team meets to determine if enough information is known to refer the case to an Individual Student Conduct Conference or a Student Conduct Board.
  3. The Student Conduct Officer acknowledges the incident and sends information about the Student Conduct Process to the complainant and respondent.
  4. If requested, the Student Conduct Officer works with the complainant and respondent to identify faculty or staff members who will act as support persons to assist them with navigating the process. Employees of the College are not permitted to give advice to students participating in the Student Conduct Process.

Note: Complainants and respondents have a right to an advisor of one’s choosing who is able to give advice, as long as the advisor is not an employee of the College.

  1. Emergency Action and/or a no-contact Order may be initiated depending on the type and/or severity of the alleged incident.
  2. Level 1 violations that are first offenses are referred for Individual Student Conduct Conference. Level 2 and repeat violations are typically, though not automatically, referred for Student Conduct Board for investigation and adjudication (upon completion of the investigation, if applicable). The College may define and process a violation as Level 2 at its discretion.
  3. The respondent will be given an opportunity to accept responsibility prior to the case going to a Student Conduct Board Hearing. If the respondent accepts responsibility, the Director of Student Conduct will impose the appropriate sanctions for the
  4. The complainant and respondent attend either an Individual Student Conduct Conference or a Student Conduct Board Hearing. Due to scheduling limitations, cases that occur in the last two weeks of the semester may be reviewed electronically by a Student Conduct Board or Student Conduct Officer.
  5. The complainant and respondent are notified of the Student Conduct outcome and of their right to appeal the decision.
  6. The complainant and/or respondent must appeal the decision within five business days of receiving the Student Conduct Board decision.
  7. Student Conduct Alerts will be sent to the Director of Academic Success for students who are found responsible for repeated and/or more serious violations.
  8. Proceedings, not including appeals, will be completed in no more than 60 days from the report of the incident.  In the event of a law enforcement investigation, College student conduct processes may be temporarily delayed for police fact gathering.

Standard of Proof

Edgewood College uses a preponderance of the evidence standard to evaluate complaints. A preponderance of evidence is described as enough evidence to reason that it is more likely than not that the accused student has violated the Student Code of Conduct. Both the complainant and the respondent will have an equal opportunity to present relevant witnesses and other evidence. Both parties will be afforded similar and timely access to any information that will be used during the hearing proceedings.

Student Rights in the Student Conduct Process

A student participating in the Student Conduct Process is entitled to the following rights as a guarantee of fundamental fairness:

  • Throughout the investigation, the parties have an equal opportunity to present relevant witnesses and other evidence.
  • The College uses a preponderance of the evidence standard in all proceedings, including any fact-finding and hearings.
  • If one party has lawyers or other advisors at any stage of the proceedings, the other party will be given the same opportunity. Any school-imposed restrictions on the ability of lawyers or other advisors to speak or otherwise participate in the proceedings also apply equally. The cost of legal counsel is to be borne by the student.
  • If applicable, third-party expert testimony will be considered from both parties.
  • All parties are entitled to appeal the outcome of the investigation and hearing.
  • All parties are notified, in writing, of the outcome of both the complaint and any appeal. (Regardless of which party files for an appeal, both the complainant and the respondent will be informed of the status of the appeal request, processing and outcome.)
  • Respondent will be notified in writing of the guidelines and process for reinstatement to the institution, if applicable.

Student Conduct Hearings

a.) Individual Student Conduct Conference

If the alleged policy violation is a level 1 violation, the respondent will be referred for an Individual Student Conduct Conference. A level 1 violation is defined as a violation that does not result in physical injury, criminal trespass or arrest/detainment. Repeated Level 1 violations may be elevated to level 2 status and referred to a Student Conduct Board Hearing. The College may define and process a violation as level 2 at its discretion. Individual Student Conduct Conferences are held by trained Conduct Officers, who may be a Residence Life professional staff member or another member of the Student Development staff. The Assistant Dean of Students/Director of Student Conduct will assign each respondent a Conduct Officer for the Individual Student Conduct Conference. Typically, the Residence Life Area Directors serve as Conduct Officers for residents and the Assistant Dean of Students/Director of Student Conduct serves as the Student Conduct Officer for commuters. Parents and/or Student Conduct Board Support Persons/Advisors are not permitted to attend Individual Student Conduct Conferences with students.

During the Individual Student Conduct Conference, the respondent(s) will be given the opportunity to explain their version of events. Based on evidence and the Conference itself, the Conduct Officer will determine whether the Student has violated a policy. If the student is found not responsible, the case will be dismissed. If the student is found responsible, sanctions will be applied.

b.) Student Conduct Board Hearing

If the alleged policy violation is a level 2 violation or a repeated level 1 violation, the respondent will typically, though not automatically, be referred for a Student Conduct Board Hearing. (The complainant and respondent may have separate Student Conduct Board Hearings.) A Level 2 violation is typically defined as a violation that results in physical injury, criminal trespass or arrest/detainment, however, the College may define and process a violation as level 2 at its discretion. When a case is referred to the Student Conduct Board, the student is given a written statement of charges and which conduct codes were alleged to have been violated. The student appears before the Student Conduct Board to discuss the case and answer questions. If several students are involved in an incident, the individuals are heard separately, not in or as a group.

The Student Conduct Board will be composed of specially trained students, faculty and staff members of the Edgewood College community as determined by the Dean of Students or a designee. The Assistant Dean of Students/Director of Student Conduct or a designee will chair the Student Conduct Board hearings.

Training

Student Conduct Board members and Student Conduct Officers receive the following training:

  • How Student Development Theory informs the student conduct process;
  • Ethical standards for Student Conduct Board members, including but not limited to confidentiality, conflict of interest considerations, upholding the decisions of the board;
  • The Edgewood College Student Conduct process;
  • The differences between the Student Conduct Process versus the Legal System;
  • Student rights in the conduct process;
  • Standard of proof;
  • Documentation;
  • The appeals process;
  • Policies specific to the student conduct process;
  • The hearing process;
  • Questioning complainants, respondents and witnesses;
  • Considering the relevancy and credibility of evidence;
  • Determining credibility of testimony;
  • The deliberation process;
  • Sanctioning;
  • Sexual assault awareness; and
  • Legal issues surrounding the student conduct process
  • Cultural and social awareness

A Student Conduct Board Hearing may be conducted in the absence of a student who fails to appear after campus officials have made a reasonable effort to provide advance notice of the hearing time, date, and location. Notes on the hearing or the responsibility for taping the session will be taken by the chair of the Student Conduct Board or a pre-determined individual for the Student Conduct Board Hearing. Record of the case and the findings will be the property of the College but will not become part of the student’s official academic record unless the outcome is suspension or expulsion.

Due to FERPA regulations, parents are not permitted to attend Student Conduct Board Hearings with students. During the Student Conduct Board Hearing, all parties will be given the opportunity to explain their version of events. Based on the findings of fact established in the hearing process and the obligations of the College expressed in the policy and under law, the Student Conduct Board will determine whether a violation of the Student Code of Conduct occurred. If the student is found not responsible, the case will be dismissed. If the student is found responsible, student conduct sanctions will be applied.

The Student Conduct Board may announce a decision shortly after a hearing or retire to consider the evidence. The chair of the Student Conduct Board will communicate the Board’s decision in writing to the parties involved within five days of the hearing subject to the requirements of the Family Educational Rights and Privacy Act or other applicable laws. The complainant will be notified as to whether or not the complaint has been denied or sustained but may not be informed of sanctions imposed except in cases involving sexual misconduct. The respondent will be notified of the Student Conduct Board’s findings on each of the alleged conduct violations and any related sanctions. The College may also legally notify parents of students who are under the age of 21 of any violation of the College’s alcohol and/or drug policies and/or laws.

Student Conduct Process Support Person or Advisor

The Assistant Dean of Students/Director of Student Conduct will work with each participant in the Student Conduct Process to ensure they have support throughout proceedings. The College is able to offer assistance through faculty and staff members that can provide emotional support, but employees of the College are not permitted to give advice to students participating in the Student Conduct Process. If a student prefers to invite an individual who is able to give advice, that person must not be an employee of the College. The advisor may be a friend, mentor, family member, attorney, or any other supporter a party chooses to advise them who is both eligible and available. Witnesses or other parties directly involved in a case may not serve as advisors. Complainants and respondents may elect to change support persons/advisors during the process, and are not locked into using the same support persons/advisors throughout.

Student Conduct Process Support Persons and/or Advisors should schedule a meeting with the Assistant Dean of Students/Director of Student Conduct to be briefed on the role, expectations and the Student Conduct Process. The role is limited to consultation with the student involved. Complainants and respondents are responsible for presenting their own case. Student Conduct Process Support Persons and/or Advisors are not permitted to speak or to participate directly in the hearing unless requested by the Board to do so. Students who have concurrent criminal charges pending against them may have legal counsel present, the cost of which is to be borne by the student. The role of legal counsel is limited to consultation with the student involved and therefore counsel is not permitted to speak or participate directly in the hearing.

Student Status Pending Hearing or Appeal

Pending a hearing or appeal, the complainant and/or respondent may continue to have the same rights and privileges accorded other students. However, grades or diplomas will be withheld pending final determination of charges that could result in suspension or expulsion.

During the investigation and until a resolution, interim measures may be taken to prevent reoccurrence and protect both parties. Failure to adhere to any of the interim measures taken during an investigation is a violation of policy and may lead to additional disciplinary action(s). Interim measures that may be imposed include but are not limited to:

  • No contact order between complainant and respondent. Edgewood College students or employees who are issued a no contact order, restraining order, or similar relief from a court should contact the Campus Security Director. The Campus Security Director will notify appropriate College officials and the parties to coordinate compliance.
  • Change in academic and living situations if requested and reasonably available, for the complainant or the respondent.
  • Change in living situation on an interim or permanent basis regardless of whether the complainant requests such a change.
  • Transportation assistance or security escorts.

Procedures for Allegations of Sexual Misconduct and/or Relationship Violence

Edgewood College policy specifically prohibits all forms of sexual misconduct, relationship violence and retaliation including, but not limited to, sexual harassment, sexual assault, sexual exploitation, relationship violence, domestic violence, and stalking between or against members of its community. Please see the Sexual Misconduct Policy for more details.

The procedures described in this Handbook are not intended to emulate legal proceeding but to advance the educational mission of the College. Formal rules of evidence and procedure used by the courts do not apply to student discipline proceedings at Edgewood College.

Both the complainant and respondent are strongly encouraged to cooperate during the investigation for the College to be able to determine an accurate outcome. The College will protect the identity of the complainant to the greatest extent possible by using alternative means of identification. Personally identifiable information will not be shared unless the complainant gives express consent to do so. Personally identifying information is defined in Section 40002(a) of the Violence Against Women Act of 1994 as individually identifying information for or about an individual, including information likely to disclose the location of a victim of domestic violence, dating violence, sexual assault or stalking, regardless of whether the information is encoded, encrypted, hashed or otherwise protected, including:

  • a first and last name;
  • a home or other physical address;
  • contact information (including a postal, e-mail or Internet protocol address, or telephone or facsimile number);
  • a social security number, driver’s license number, passport number or student identification number; and
  • any other information, including date of birth, racial or ethnic background, or religious affiliation that would serve to identify any individual.

Following is a general timeline of how the College addresses reported allegations of sexual misconduct or relationship violence:

  1. An incident is reported to a Reporting Contact or the Title IX Coordinator.
  2. The Assistant Dean of Students/Director of Student Conduct or a designee may initiate an Emergency Action and/or a No-Contact Order depending on the type and/or severity of the alleged incident.
  3. The Title IX Coordinator meets with a team of investigators deemed appropriate to discuss overall case, strategy and timeline of investigation.
  4. Notices of incident, interviews and investigation are sent to the involved parties. 
  5. The Investigation Team conducts a prompt, thorough and impartial investigation. At least two investigators are assigned to the case. 
  6. The Investigation Team meets to finalize the investigation and provide recommendations to the Assistant Dean of Students/Director of Student Conduct.
  7. If there is insufficient relevant information available to make a determination, the case is closed. All records are maintained by the Title IX Coordinator for future use as needed.
  8. If the recommendation is to proceed with adjudication, the Assistant Dean of Students/Director of Student Conduct acknowledges the incident and sends information about the Student Conduct Process to the complainant and respondent within two business days.
  9. The complainant and respondent are entitled to an advisor of their choosing to assist, support, and accompany them throughout the student conduct process. The advisor may be a friend, mentor, family member, attorney, or any other supporter a party chooses to advise them who is both eligible and available. Witnesses or other parties directly involved in a case may not serve as advisors. Complainants and respondents may elect to change advisors during the process, and are not locked into using the same advisor throughout. If a party is unable to obtain an advisor, the Assistant Dean of Students/Director of Student Conduct will offer to assist the complainant and/or respondent in identifying an advisor. Advisors provided by the College are not permitted to give students advice.
  10. The complainant and respondent attend separate hearings with the Student Conduct Board.
  11. The parties are concurrently notified, in writing, about the outcome of the investigation and any subsequent appeals involving alleged violations of this policy.
  12. Either party may elect to appeal the decisions and sanctions rendered by the office managing the complaint.
  13. If there is no appeal or upon conclusion of the appeal process, the imposed sanction takes affect within one business day unless other arrangements are made with the Assistant Dean of Students/Director of Student Conduct and/or the Director of Security.
  14. Proceedings, not including appeals, are expected to be completed in no more than 60 days from the date the incident is reported. In the event of a law enforcement investigation, College student conduct processes may be temporarily delayed for police fact gathering.

Investigation and Notice of Outcome

Every investigation of sexual misconduct and/or relationship violence will be adequate, reliable, impartial, and prompt and include the opportunity for all parties to present witnesses and other evidence. The investigation may include, but is not limited to, conducting interviews of the complainant, the respondent, and any witnesses; reviewing law enforcement investigation documents, if applicable; reviewing student and personnel files; and gathering and examining other relevant documents or evidence.  In the event of a law enforcement investigation, College student conduct processes may be temporarily delayed for police fact gathering.

All persons involved in conducting a school’s Title IX investigations must have training or experience in handling complaints of sexual misconduct and in the school’s complaint procedures. When investigating an incident of alleged sexual misconduct for Title IX purposes, to the extent possible, the College coordinates with any other ongoing school or criminal investigations of the incident and establishes appropriate fact-finding roles. If the investigation includes forensic evidence, the investigator may consult with local or campus law enforcement or a forensic expert to ensure that the evidence is correctly interpreted.

Edgewood College uses the Student Conduct Process to meet Title IX obligations, so sanctions must eliminate the hostile environment, and prevent its recurrence. Additionally, the College gives the complainant any rights that it gives to the respondent. Specifically:

  • Throughout the investigation, the parties have an equal opportunity to present relevant witnesses and other evidence.
  • The College uses a preponderance-of-the-evidence standard in Title IX proceedings, including any fact-finding and hearings.
  • If one party has lawyers or other advisors at any stage of the proceedings, the other party will be given the same opportunity. Any school-imposed restrictions on the ability of lawyers or other advisors to speak or otherwise participate in the proceedings also apply equally. The cost of legal counsel is to be borne by the student.
  • If applicable, third-party expert testimony will be considered from both parties.
  • Both parties are entitled to appeal the outcome of the investigation and hearing.
  • Both parties are notified, in writing, of the outcome of both the complaint and any appeal. (Regardless of which party files for an appeal, both the complainant and the respondent will be informed of the status of the appeal request, processing and outcome.)
  • Respondent will be notified in writing of the guidelines and process for reinstatement, if applicable.

Sanctions for Sexual Misconduct

  • Any person found responsible for non-consensual sexual contact (where no intercourse has occurred) will likely receive a sanction ranging from probation to expulsion, depending on the severity of the incident, and taking into account any previous disciplinary violations.*
  • Any person found responsible for non-consensual sexual intercourse will likely face a recommended sanction of suspension or expulsion (student) or suspension or termination (employee).*
  • Any person found responsible for sexual exploitation or sexual harassment will likely receive a recommended sanction ranging from warning to expulsion or termination, depending on the severity of the incident, and taking into account any previous disciplinary violations.*

*The College reserves the right to broaden or lessen any range of recommended sanctions in the case of serious mitigating circumstances or egregiously offensive behavior. Neither the initial hearing officers nor any appeals body or officer will deviate from the range of recommended sanctions unless compelling justification exists to do so.

Appeals

Disagreement with the finding or sanctions is not, by itself, grounds for appeal. The following will be considered grounds for appeal:

  • A procedural error or irregularity which substantively affected the outcome of the student conduct process (e.g. substantiated bias, material deviation from established procedures, etc.).
  • New evidence that was not available at the time of the hearing and which could have a substantial impact on the outcome of the student conduct process. A summary of this new evidence and its potential impact must be included.
  • The sanction imposed is not commensurate with the findings of fact established during the hearing process and the obligations of the College expressed in the policy and under law.

Either the complainant or the respondent can appeal outcomes of student conduct proceedings. Appeals must be made in writing within five business days after receiving the decision. Appeals should be directed as follows:

  • Individual Student Conduct Conferences with Area Directors should be appealed to the Assistant Dean of Students/Director of Student Conduct.
  • Individual Student Conduct Conferences with the Assistant Dean of Students/Director of Student Conduct should be appealed to the Dean of Students.
  • Student Conduct Board decisions should be appealed to the Office of the College President. The President will name an Appeal Board of at least three members to review the written appeal. The Appeal Board will consist of Student Conduct Board members who were not involved in the original Student Conduct Hearing deliberation and decision.

After evaluating all available information, the individuals responsible for reviewing appeals may elect to: affirm the finding and the sanction originally determined, affirm the finding and change the sanction, or dismiss the case. The decision of the President’s Appeal Board is final.

The imposition of sanctions may be deferred pending the appeal proceedings. This decision will rest with the hearing officer or board chair for the original case. The responsibility for monitoring the sanctions will rest with the Dean of Students, Assistant Dean of Students/Director of Student Conduct, or their designee.

Standard of Proof

Edgewood College uses a preponderance of the evidence standard to evaluate complaints. A preponderance of evidence is described as enough evidence to reason that it is more likely than not that the accused student has violated the Student Code of Conduct. Both the complainant and the respondent will have an equal opportunity to present relevant witnesses and other evidence. Both parties will be afforded similar and timely access to any information that will be used during the hearing proceedings. Information about a person’s prior sexual behavior or history will not be considered to determine whether a violation has occurred. However, information regarding a prior intimate or sexual relationship between the parties may be considered relevant depending upon the issues presented in any disciplinary proceeding.

Protective Measures

During the investigation and until a resolution, interim measures may be taken to prevent reoccurrence and protect both parties. Failure to adhere to any of the interim measures taken during an investigation is a violation of policy and may lead to additional disciplinary action(s). Interim measures that may be imposed include but are not limited to:

College-Issued No Contact Orders

The College will consider all facts and circumstances that may be relevant to whether an NCO should be issued, including, but not limited to, the following factors:

  • When there are allegations, threats, or evidence of physical violence by one student against another.
  • When there are allegations, threats, or evidence of emotional abuse or harassment by one student of another.
  • When there is a substantial risk of emotional harm from continued contact between students.
  • When continued contact between students may have a material impact on campus disciplinary proceedings.
  • When requested or agreed to in good faith by both students involved.
  • When there are allegations of college policy violations.

All NCOs shall provide that neither student may have contact with the other. “Contact” includes, but is not necessarily limited to, in-person contact, telephone calls, email, texts and other forms of electronic communication, social media-based messages or postings, and third party communications including through proxies.

NCOs may include additional protective measures or other terms specific to the safety, well-being, or other needs of either or both students subject to the NCO, when deemed necessary by the College. Any additional terms shall be expressly stated in the NCO. Additional protective measures or other terms need not be reciprocal. They may include, but are not limited to, the following:

  • Restricting a student from being in close proximity to the other student;
  • Restricting a student’s access to certain campus locations, including the other student’s residence hall;
  • Restricting the times a student may be present in on-campus dining facilities;
  • Requiring that the students not be enrolled in the same academic course(s); and
  • Requiring that the students not participate in the same co-curricular or extra-curricular activities.

NCOs may be issued by the following administrators:

  • For matters pertaining to the Student Code of Conduct: Dean of Students or their designee;
  • For matters pertaining to the Sexual Misconduct and Relationship Violence Policy: Title IX Coordinator, or their designee; and
  • For emergency situations involving personal safety: Director of Security may issue temporary NCOs, which shall be confirmed, modified or rescinded by the Dean of Students or Title IX Coordinator once all relevant information is reviewed.

The College will review all NCOs annually. Each NCO will remain in effect until the graduation or withdrawal of at least one of the parties, unless the NCO expressly provides otherwise or is modified or rescinded by the College. A student seeking the modification or rescission of an NCO shall so request the administrator who issued the NCO. The issuing administrator shall consult with both parties before determining whether or not to modify or rescind the NCO.

Violations of No Contact Orders are subject to discipline under the Student Code of Conduct.

Students who have interpersonal conflicts that do not raise concerns for individual health and safety will not be granted NCOs. These individuals should pursue other forms of conflict resolution, such as mediation or restorative justice, offered through the Dean of Students Office.

Retaliation

Retaliating directly or indirectly against a person who has in good faith filed, supported, or participated in an investigation of a complaint of sexual misconduct as defined above is prohibited. Retaliation includes but is not limited to ostracizing the person, pressuring the person to drop or not support the complaint, or to provide false or misleading information, or engaging in conduct that may reasonably be perceived to affect adversely that person’s educational, living, or work environment. Depending on the circumstances, retaliation may be unlawful and may constitute a violation of this policy, whether or not the complaint is ultimately found to have merit. Any attempt by a faculty member, employee or student to penalize, threaten, coerce, intimidate, discriminate, or retaliate in any way against a person who makes a report of or who is otherwise involved in a report of sexual misconduct is completely prohibited and will not be tolerated. If you believe that you have been a victim of retaliation during an investigation, please contact the Title IX Coordinator.

Time Frame

Upon receiving a report, Edgewood College will respond promptly, equitably, and thoroughly to all incident reports. Both the complainant and the respondent are entitled to the same opportunities to have others present during a campus disciplinary proceeding. Both parties will be given periodic status updates during the investigation and both the complainant and the respondent will be given notice of the outcome and an opportunity to file an appeal, if applicable. Absent unusual circumstances, sexual misconduct investigations as well as hearings are expected to be completed within 60 calendar days following receipt of the complaint. In the event of a law enforcement investigation, College student conduct processes may be temporarily delayed for police fact gathering.

Additional Policy Provisions

  1. Attempted violations - In most circumstances, the College will treat attempts to commit any of the violations listed in the Sexual Misconduct and Relationship Violence Policy as if those attempts had been completed.
  2. False Reports – The College will not tolerate intentional false reporting of incidents.  It is a violation of the Student Code of Conduct to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws. 
  3. Amnesty for Victims and Witnesses - The College community encourages the reporting of misconduct and crimes by victims and witnesses.  Sometimes, victims or witnesses are hesitant to report to college officials or participate in resolution processes because they fear that they themselves may be accused of policy violations, such as underage drinking at the time of the incident.  It is in the best interests of this community that as many victims as possible choose to report to college officials, and that witnesses come forward to share what they know.  To encourage reporting, the College pursues a policy of offering victims of misconduct and witnesses amnesty from minor policy violations related to the incident. Sometimes, students are hesitant to offer assistance to others for fear that they may get themselves in trouble (for example, as student who has been drinking underage might hesitate to help take a sexual misconduct victim to Campus Security). The College pursues a policy of amnesty for students who offer help to others in need. (While policy violations cannot be overlooked, the College will provide educational options, rather than punishment, to those who offer their assistance to others in need.)
  4. Parental Notification - The College reserves the right to notify parents/guardians of dependent students regarding any health or safety risk, change in student status or conduct situation, particularly alcohol and other drug violations.  The College may also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/or drug policy violations. Where a student is non-dependent, the College will contact parents/guardians to inform them of situations in which there is a significant and articulable health and/or safety risk. The College also reserves the right to designate which college officials have a need to know about individual conduct reports pursuant to the Family Educational Rights and Privacy Act.

Sanctions

The following are sanctions which may be imposed for violations of the Student Conduct Code:

  1. Disciplinary Notice: A notice to the student that the cited behavior is not acceptable by College standards and that future misconduct will necessitate further disciplinary action by the College. A Disciplinary Notice stays active on the student’s disciplinary record housed in the Dean of Students Office for the entirety of their academic career at Edgewood College.
  2. Disciplinary Warning: Notice to the student that future misconduct will result in more severe disciplinary action by the College. A Disciplinary Warning stays active on the student’s disciplinary record housed in the Dean of Students Office for the entirety of their academic career at Edgewood College.
  3. Disciplinary Probation: A specified period of time during which the student is removed from good disciplinary standing. The student may be restricted from representing the College in any extracurricular activity or running for or holding office in any student group or organization. Probationary status may permit the student to remain in the residence halls and at the College on the condition that they comply with the sanctions determined by the hearing officer. Failure to maintain behavioral expectations will result in further disciplinary action.
  4. Restitution: Student is held responsible for damages to personal or community property through financial compensation or appropriate work arrangements.
  5. Fine: Monetary sanction which must be paid within a designated time. For example, a student found responsible for a second alcohol and/or drug violation would be issued a $75 fine. A third offense will result in a $150 fine.
  6. Deferred Suspension from the Residence Halls: a specified period of time in which a student is allowed to continue living in the residence halls, however, the student’s resident status is clearly in jeopardy. Should a Student Conduct Hearing Officer or the College Student Conduct Board find a student in violation of the Student Code of Conduct during the period of Deferred Suspension from the Residence Halls, the board will automatically consider imposing a lengthy suspension or dismissal from the Residence Halls
  7. Suspension from the Residence Halls: Student is removed from the residence halls, without refund of housing fees, and is not allowed to live in the residence halls or have residence hall visitation privileges for a designated period of time.
  8. Dismissal from the Residence Halls: Student is removed from the residence halls, without refund of housing fees, and is no longer allowed to live in the residence halls or have residence hall visitation privileges.
  9. Deferred Suspension: a specified period of time in which a student is allowed to continue attending classes, however, the student’s continued enrollment at the College is clearly in jeopardy. Should a Student Conduct Hearing Officer or the College Student Conduct Board find a student in violation of the Student Code of Conduct during the period of Deferred Suspension, the board will automatically consider imposing a lengthy suspension or an expulsion from the College. The disciplinary action will be recorded as a part of the student’s record in the Dean of Students Office.
  10. Suspension: Temporary loss of student status for a specified time with resultant loss of all student rights and privileges. A suspended student will be required to leave campus and not be permitted to return until the time of the suspension has elapsed. A suspended student will lose credit for subjects carried that semester and fees and tuition will be forfeited according to the normal withdrawal policy. The disciplinary action will be recorded as a part of the student’s record in the Dean of Students Office.
  11. Expulsion: Permanent termination of student status. An expelled student shall receive a grade of “F” in all courses carried during the term they are expelled and fees and tuition will be forfeited according to the normal withdrawal policy. The action of expulsion will be noted in the student’s permanent record.
  12. Immediate Removal from Campus: A student who presents a threat to their own well-being or to the rights, safety and/or property of others may be subject to immediate removal from the Edgewood campus. The student may not re-enter any campus building, including the residence halls, or be present on campus without the written permission of the Dean of Students or their designee.
  13. Other Sanctions: Other sanctions may be imposed instead of or in addition to those specified above, including but not limited to the following: educational or research projects, mandated counseling or therapy; relocation to another College living area; restriction from specified College premises; loss of specified privileges.
  14. Parental Notification: In compliance with FERPA regulations (Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 CFR Part 99), on-campus residents who are under age 21 and found responsible for two or more alcohol and/or drug policy violations will have their parents notified of their judicial outcome. This notification will be shared with the student in their Student Conduct Hearing, and will come in the form of a letter to the resident’s parents (listed primary contact).

Sanctions for Sexual Misconduct

  • Any person found responsible for non-consensual sexual contact (where no intercourse has occurred) will likely receive a sanction ranging from probation to expulsion, depending on the severity of the incident, and taking into account any previous disciplinary violations.*
  • Any person found responsible for non-consensual sexual intercourse will likely face a recommended sanction of suspension or expulsion (student) or suspension or termination (employee).*
  • Any person found responsible for sexual exploitation or sexual harassment will likely receive a recommended sanction ranging from warning to expulsion or termination, depending on the severity of the incident, and taking into account any previous disciplinary violations.*

*The College reserves the right to broaden or lessen any range of recommended sanctions in the case of serious mitigating circumstances or egregiously offensive behavior. Neither the initial hearing officers nor any appeals body or officer will deviate from the range of recommended sanctions unless compelling justification exists to do so.

Temporary or Permanent Dismissal from the College for Administrative Reasons

No student is permitted to engage in conduct which is an undue threat to self, or others, or that interferes with the effective enjoyment of college and academic life by others. Where conduct may have been caused by a mental or physical condition (including but not limited to eating disorders or substance abuse), the Dean of Students may require a medical (including mental health) evaluation of the student at the student’s expense. The evaluation will be reviewed by the Dean of Students and a team of administrators reviewing the situation. The committee will be comprised of professional staff members as may be appropriate, such as from Health Services and Personal Counseling Services. The decision of that administrative committee will be final.

Where reasonably possible in light of the conduct and circumstances, the College will seek mechanisms to enable the student to continue moving toward the achievement of academic goals either immediately or in the future. The College will act with respect for the laws regarding the educational opportunities of persons with disabilities, while recognizing that there may be situations where conduct or threatened conduct by any person, including persons with disabilities, requires their temporary or permanent dismissal from the College.

For more information about possible sanctions associated with student misconduct, please contact the Dean of Students Office at StudentConduct@edgewood.edu, 608-663-2212 or in Predolin 215.

Appeals

For both Individual Student Conduct Conferences and Student Conduct Board Hearings, all parties are able to appeal the decisions and sanctions. Outcomes of Student Conduct proceedings may be appealed once. As part of the hearing process the student is informed of the right to appeal and procedures to be followed. The following will be considered grounds for appeal:

Disagreement with the finding or sanctions is not, by itself, grounds for appeal. The following will be considered grounds for appeal:

  • A procedural error or irregularity which substantively affected the outcome of the student conduct process (e.g. substantiated bias, material deviation from established procedures, etc.).
  • New evidence that was not available at the time of the hearing and which could have a substantial impact on the outcome of the student conduct process. A summary of this new evidence and its potential impact must be included.
  • The sanction imposed is not commensurate with the findings of fact established during the hearing process and the obligations of the College expressed in the policy and under law.

How to Appeal

Appeals must be submitted in writing within five days of the decision being made to one of the following offices:

  • If the original case was decided by an Area Director in an Individual Student Conduct Conference, the written appeal should be submitted to the Assistant Dean of Students/Director of Student Conduct.
  • If the original case was decided by the Assistant Dean of Students/Director of Student Conduct in an Individual Student Conduct Conference, the written appeal should be submitted to the Dean of Students.
  • If the original case was decided in a hearing with a Student Conduct Board, the written appeal should be submitted to the Office of the President. The President will name an Appeal Board of at least three members to review the written appeal. The Appeal Board will consist of Student Conduct Board members who were not involved in the original Student Conduct Hearing, deliberation and decision.

After receiving an appeal and reviewing all available information, the reviewing body may elect to: affirm the finding and the sanction originally determined, affirm the finding and change the sanction, or dismiss the case. The decision of the Appeal reviewing body is final.

The imposition of sanctions may be deferred pending the appeal proceedings. This decision will rest with the hearing officer or board chair for the original case. The responsibility for monitoring the sanctions will rest with the Dean of Students, Assistant Dean of Students/Director of Student Conduct, or their designee.

Reentry After Suspension

When a student has concluded the suspension period and completed the conditions accompanying the suspension, they must submit a letter to the Assistant Dean of Students/Director of Student Conduct or their designee requesting reinstatement and provide evidence that they have satisfied the terms of the suspension. The Assistant Dean of Students/Director of Student Conduct or their designee may schedule a meeting to discuss the Student Code of Conduct and strategies to prevent further violations. The student may return to the College only after an affirmative decision has been made by the Assistant Dean of Students/Director of Student Conduct or their designee.

 

Reentry admission for students who have an academic standing of Dismissed requires review through the Admission Committee.  Students start this process by contacting the Admission’s Office.  Questions regarding standing, or the academic requirements for re-entry can be directed to the Academic Dean’s Office.

Emergency Action

In certain circumstances, the College may temporarily limit or suspend a student’s rights and privileges. Examples of limitations could include such actions as temporary removal from the residence halls, removal from co-curricular activities, restriction to a specific area on campus between classes and interim suspension of student status.

The following Emergency Action process will be managed by the Assistant Dean of Students/Director of Student Conduct:

  1. Emergency Action Determination

The need for Emergency Action will be determined by the Assistant Dean of Students/Director of Student Conduct or a designee. The decision to limit or suspend student rights and privileges is based on the nature and severity of the alleged incident and the safety of or impact on the community. A student who presents a threat to their own well-being or to the rights, safety and/or property of others may be subject to immediate removal from the Edgewood College campus. The student may not re-enter any campus building, including the residence halls, or be present on campus without the written permission of the Dean of Students or their designee.

  1. Emergency Action Notification

In the event that a student’s rights and privileges are limited or suspended, the complainant and respondent will be notified by the Assistant Dean of Students/Director of Student Conduct. The Campus Security Director will notify appropriate College officials and the parties to coordinate compliance.

  1. Responding to Emergency Action Notification

Students who wish to respond to or dispute Emergency Action should contact the Assistant Dean of Students/Director of Student Conduct at StudentConduct@edgewood.edu or 608-663-3205.

  1. Emergency Action Duration

The length of limitations or suspensions due to Emergency Action will not exceed 10 business days, unless circumstances prevent adequate investigation of the alleged incident.

  1. Termination of Emergency Action

The termination of Emergency Action will result in either:

  1. The respondent being found not responsible and the complainant and respondent returning to normal rights and privileges; or
  2. The respondent being found responsible and formal sanctions being imposed. Emergency action will terminate and formal sanction(s) will commence immediately upon the announcement of the result of the student conduct process.

Rights to Access Student Records

FERPA - Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.

Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  1. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  1. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel and health staff): a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such performing their tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility.

Upon request, the College discloses education records without consent to officials of another school, in which a student seeks or intends to enroll.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, D.C., 20202-4605.

Edgewood College, in accordance with the Act, has designated the following categories of information about students as public unless students choose to exercise their right to have any or all of this information withheld, through notifying the Registrar’s Office. This information will be routinely released to any inquirer unless it is requested that all or part of this list be withheld. These categories are: 1. Name; 2. Address; 3. Email Address; 4. Telephone listing; 5. Date of birth; 6. Place of birth; 7. Major field of study; 8. Participation in officially recognized activities/sports; 9. Height and weight of student athletes; 10. Dates of attendance (including current classification and year, matriculation and withdrawal dates); 11. Degrees and awards received (type of degree and date granted); 12. Most recent previous educational agency or institution attended; 13. Credits earned towards degree; 14. Credits enrolled; 15. Full or part time status

Edgewood College, in accordance with the Act, reserves the right to contact parents or guardians of students who violate the College’s Policy on Alcohol and Other Drug Use.

Student Disciplinary Records

Because the Family Educational Rights and Privacy Act defines the records of a student engaged in a disciplinary process as private, information about the disciplinary process may only be shared with the student found responsible, their parents if a minor, their academic college dean or adviser and school officials with a legitimate educational interest. The student must give written permission for anyone else to have access to this information, unless otherwise permitted by federal or state law. For additional information regarding FERPA, see Family Educational Rights and Privacy Act Policy.

Other College Policies

  1. COMMUNICABLE DISEASE POLICY

The College’s commitment to integrity, human dignity, and concern for others with regard to communicable diseases is stated in the following goals:

  1. To educate all members of the College community about communicable diseases. The Dean of Students Office will coordinate the programs of all departments and student organizations.
  2. To comply with Federal, State and local health laws.
  3. To comply with Federal, State and local laws protecting persons who have a communicable disease.
  4. Students who have a communicable disease may attend classes and will not be denied any rights, privileges or services offered by the College including access to housing, cafeteria, and athletic facilities. Exceptions based upon an actual health risk will be decided on a case-by-case basis.
  5. The College will consider the special needs of students with a communicable disease through services offered by the Director of Health Services and the Dean of Students. These services include support, education and referrals.
  6. In the course of College activities, students should treat students and staff who have a communicable disease as they would treat any student or staff.
  7. Statements on Faculty and Staff.
    1. Faculty and staff who have a communicable disease have the right to work. Exceptions based upon an actual health risk will be decided on a case-by-case basis.
    2. In the course of college activities, faculty and staff should treat employees and students who have a communicable disease as they would treat any employee or student.
    3. Faculty or staff who have a communicable disease are encouraged to notify their immediate supervisor who will deal with concerns on a case-by-case basis, in consultation with the appropriate administrator.
  8. The College supports and will comply with laws respecting confidentiality of individuals having a communicable disease.
  1. COMMUTER STUDENT LOCKER POLICY

Free lockers are available for storage of personal belongings and are located in the Predolin Humanities Level 1 stairwell near Weber Hall. The lockers are reserved for Edgewood College commuter student use only from 7:00 a.m. – 10:00 p.m., when the Predolin Humanities Building is open for business.

Check out lockers at the Campus Assistance Center in the Predolin Lobby. You may check out the lockers on a daily basis only. You must provide your name and Edgewood College ID number for the use of the locker. All property must be removed by 10:00 pm.

Lockers are monitored nightly and unclaimed property will be removed at 10 p.m. and stored for no more than 1 week.

  • If your property is removed for not complying with the policy, contact Campus Security at x4321. Property may be claimed by providing proof of ownership and your student ID. A $15.00 service fee will be billed to your student account.
  • If you lose your locker key, contact Campus Security at x4321. Proof of ownership and your student ID must be provided before Security will open your locker. Loss of key will result in a $15.00 key replacement fee and will be billed to your student account.

The lockers are the property of Edgewood College. Users must agree to abide by all city, state, and federal laws. The Campus Security staff reserves the right to open lockers in instances where locker procedures are being abused or in the case of an emergency.

Edgewood College is not responsible for any lost, stolen, or damaged items. • Concerns and questions regarding this program are to be reported to the Campus Security Office at ext. 4321.

  1. DRESS POLICY

Students are expected to dress appropriately while on campus. Bare feet are unacceptable, and shoes with soles must be worn in campus buildings, in accordance with health and safety regulations.  The College reserves the right to require a student to dress in a manner which reflects our College Values as an institution of higher education.

  1. EMAIL COMMUNICATIONS

Edgewood College Email is the official email of the College. Email is not a secure or private communications mechanism, nor should users treat it that way. Sensitive or confidential information should not be sent via email over the Internet without password protection or encryption.

Users should exercise care in the use of email and in the handling of email attachments. If an email is from someone you do not know, or if you were not expecting an attachment, do not open it; delete it. The user should contact the Technology Assistance Center for assistance if there are questions as to the validity of the message and attachment.

The following requirements pertain to the sending and receiving of emails, as well as the usage of the College’s email system.

  • Users may not use the College’s network to send spam, "junk mail," or any unsolicited material unless in compliance with the College global email policy.
  • Unauthorized use of another individual’s account is prohibited.
  • Users may not use unauthorized or forged email header information.
  • Users may not create or forward “chain letters” or “pyramid schemes” of any type using the College’s email system.
  • Users may not share or post passwords.
  • Users may not use the College’s email system to send harassing messages, hoaxes, pornographic material, create a hostile work environment or otherwise perform illegal activities.
  • Users must use a high degree of caution when opening email attachments received from unknown senders. This is a common vector for virus or malware infection.

Users should delete email messages that are no longer relevant to academic pursuits, research, social growth, individual discipline, and the furthering of these objectives. Users are responsible for using non-email network storage for retaining attachments that are needed for an extended period.

Refer to the College’s Acceptable Use Policy for further direction.

When litigation against the College or its employees or its students is filed or imminent, the law imposes a duty upon the College to preserve all documents and records that pertain to the issue in dispute. As soon as College Counsel or the Human Resources designee is advised of pending litigation, a hold directive will be issued to the legal custodians. The litigation hold directive overrides any records retention schedule that may have otherwise called for the transfer, disposal, or destruction of the relevant documents, until the hold has been cleared by College Counsel or Human Resources. Email and computer accounts of separated employees and/or students that have been placed on litigation hold will be maintained by Information Technology Services until the hold is released. No employee or student who has been notified by College Counsel or Human Resources of a litigation hold may alter or delete an electronic record that falls within the scope of that hold. Violation of the hold may subject an employee or student to disciplinary action, up to and including termination. In addition, persons who violate the hold may be subject to applicable personal liability for civil and/or criminal sanctions by the courts or law enforcement agencies.

  1. MILITARY RECRUITING AND ROTC POLICY & PROTOCOL FOR EDGEWOOD COLLEGE

Under the current Solomon Amendment (2005), 10 U.S. Code § 983, colleges that receive federal funding for “student financial assistance” are obligated:

  1. To permit its students to enroll in a Reserve Officers Training Corps (ROTC) program.
  2. To permit the Secretary of a military department or the Secretary of Homeland Security access to campuses, or access to students (who are 17 years of age or older) on campuses, for purposes of military recruiting in a manner that is at least equal in quality and scope to the access to campuses and to students that is provided to any other employer;
  3. To permit access by military recruiters for the purposes of military recruiting to the following information pertaining to students (who are 17 years of age or older) enrolled at an institution (or any sub element of that institution):
  1. Names, addresses and telephone listings;
  2. Date and place of birth, levels of education, academic majors, degrees received, and the most recent educational institution enrolled in by the student.

For Edgewood College, adherence to the guidelines of the above means that the College must:

  1. Allow students who are interested in ROTC programs to enroll through the College’s Collaborative Program in the University of Wisconsin’s ROTC program
    1. The Academic Dean’s Office coordinates the College’s Collaborative Program with the University of Wisconsin and will follow the written agreement between the two schools that allows Edgewood students to enroll in UW ROTC courses.
  1. Military and Veterans Services will help to facilitate the relationships with UW ROTC programs.
  1. Allow representatives from ROTC and military recruiters from the 5 branches access to the campus and students*.
    1. The Career Services Office and Military and Veterans Services will coordinate access to representatives of the military for the purpose of recruiting current Edgewood students (or those admitted but not yet matriculated). Recruiters will be asked to contact Career Services to determine which campus events are appropriate for them to attend.
    2. The Admissions Office and Military and Veterans Services will coordinate access to representatives of the military for the purpose of recruiting prospective Edgewood students (or those admitted but not yet matriculated). Recruiters will be asked to call the Admissions Office to determine which campus events are appropriate for them to attend.

*It is the right of the College to determine what events are “appropriate” for military recruiters to attend, but may at no time restrict representatives from ROTC and military recruiters, access to events that would otherwise be open to employers, within the prescription of the Solomon Amendment.

As a Dominican liberal arts college, Edgewood College fosters civil discourse about difficult issues and engages students in learning from multiple perspectives. Therefore, the College will make on-going efforts to offer information about non-military vocational and volunteer opportunities, and opportunities to discuss differing viewpoints on controversial issues.

  1. MISSING RESIDENT POLICY

In compliance with the “Higher Education Opportunity Act, P.L. 110-315, sec. 488, 122 Stat. 3301 (2008)” Missing Student Notification Policy and Procedures, it is the policy of the Office of Residence Life to actively investigate any report of a missing resident who is enrolled at the College and residing in on-campus housing. Each resident will be notified of the Missing Student Notification Policy and Procedures via the Residence Life Handbook.

For purposes of this policy, a student may be considered to be a “missing person” if the person’s absence is contrary to their usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life-threatening situation, or has been with persons who may endanger the student’s welfare.

Each resident, upon checking into their assigned room, is required via the Personal Data Card to identify the name and contact number of the individual(s), a primary contact and secondary contact, to be notified in case of an emergency or in the event that the resident is reported missing. In the event the resident is under the age of 18 or is not emancipated, the College is required to have the primary emergency contact be a custodial parent or guardian.

If a member of the College community has reason to believe that a student is missing, Security should be notified. Upon receiving notification, Security, Residence Life and other applicable college personnel will make reasonable efforts to locate the student to determine their state of health and well-being. These efforts may include, but are not limited to, checking the resident’s room, class schedule, friends, ID card access, locating the resident’s vehicle, and calling their reported cell phone number. As part of the investigation, the College reserves the right to make contact with emergency contacts to help determine the whereabouts of the resident.

If upon investigation by Security and Residence Life Staff, the resident has been determined by Security to be missing for at least 24 hours, the following will occur: Security will contact the resident’s designated emergency contact and will inform the appropriate law enforcement agency within the next 24 hours. Investigation will continue in collaboration with law enforcement officers as appropriate.

  1. PARKING POLICIES

General Information

Edgewood College offers parking for students, faculty, staff and visitors of the College. Parking facilities are limited and members of the College are encouraged to participate in the alternative transportation program by riding the shuttle or Madison Metro, carpooling or joining the Registered Walker/Biker Program. Permits are required to park on campus, including in spaces designated for disabled persons. Please be aware that purchasing a permit does not guarantee an immediate parking space will be available. Please take this in consideration when planning to park on campus.

General Parking is available in the Parking Ramp, DeRicci Lot, and Regina Lot. No overnight surface lot parking is allowed. Cars must be parked in the Parking Ramp overnight.

Application for an Edgewood College parking permit constitutes the applicant’s agreement to comply with all College parking regulations. The permit remains the property of Edgewood College, and may not be copied, re-sold, or transferred to an unregistered vehicle by the registered holder.

Edgewood College accepts no responsibility for loss or damage to any vehicle or its contents, however caused, while parked in any College parking lot.

Please note: Freshmen students who live on campus are not eligible for an on-campus parking permit during their first year at Edgewood College. Included in the policy are students who have earned retro-active or transfer credits or who are older than traditional age.

All new full time hires, faculty and staff, must participate in the alternative transportation program until a space is available on campus.

Obtaining a Permit

To obtain a permit please visit Edgewood Express and login with your username and password. Under the Student Tab > Parking Permits, you should register your vehicle and request a permit. After completing the online application, you must pick up your permit in person at the Security Office located in the lobby of Weber Hall (Monroe Street Campus) or the Front Reception Desk at Deming Way. Permits will not be mailed.

Please bring your Edgewood College ID with you when picking up your permit. Student parking fees will be billed to student accounts each semester.

Parking Regulations

Parking at Edgewood College is by permit only. All Edgewood College students, faculty and staff parked on campus must display a valid parking permit. Permits are required in all college lots.

Permits must be fully affixed to the lower left hand inside corner of the front windshield. The permit must be fully visible. Failure to display a permit properly will result in a citation.

A temporary permit, available in the Security Office, must be obtained on days users are driving a different vehicle to campus.

The parking staff is available to assist motorists & ensure their safety. Persons who demonstrate abusive behavior toward the parking staff may have their parking privileges suspended.

Students, faculty and staff may not park in visitor parking for any reason. Violators will be cited.

Motorists parked in a space designated for disabled persons, no parking area, fire lane, or at an expired parking meter will be ticketed and may be towed at the motorist’s expense.

Vehicles parked in a restricted lot without a proper permit will be ticketed and towed at the owner’s/motorist’s expense. (See restricted lot information below.)

Failure to follow parking rules will result in parking citations. Vehicles that receive 3 or more parking tickets (paid or unpaid), will lose parking privileges and be towed at the motorist’s expense. Vehicles parking on campus after previously being towed due to parking ticket violations will be towed immediately. Students who are towed two or more times in a year are subject to a Student Conduct Hearing.

Resident Students must park in the ramp. Violators will be ticketed and towed.

Restricted Lots

There are several restricted lots on campus. Restricted lots include the Stream lot, Campus School Lot, Siena Lot, and the Edgewood High School Lot. Special permits are required for all of these lots. Please familiarize yourself with our restricted lot information. Please note: The Campus School and High School lots require special permits and are enforced by the City of Madison.

Marshall Lot

A designated permit is required for the Marshall Lot. Violators will be ticketed and towed. The lot is monitored by camera. Marshall Lot users are not allowed to park in any lot other than the Marshall Lot.

The Stream

The Stream parking lot is designated for assigned/carpool groups only. A special permit is required. Violators will be ticketed and towed. This lot is monitored by camera.

Siena Lot

The Siena parking lot is for Siena permit holders only. All others will be towed. Visitors may not park in the Siena Lot. Visitors may be towed. Siena residents may not park in other lots.

Edgewood High School and Campus School Lots

Members or Visitors of Edgewood College are not permitted to park in the Edgewood High School or Edgewood Campus School Lots.

Resident Parking

Resident Students must park in the ramp. Violators will be ticketed and towed.

Off-Campus Lot Parking

Students with sophomore, junior or senior standing who live on campus can sign up to park at the free off-campus WKOW lot on Tokay Blvd. to save on parking fees and to earn incentives. A parking permit is required for this lot.

Parking Tickets and Appeals

Parking Tickets

Failure to comply with Edgewood College parking rules and regulation will result in parking tickets.

Fine Structure

Failure to display permit properly/No valid parking permit....................$30.00

Parked in Visitor Parking.......................................................................$50.00

Parked in a no parking area..................................................................$30.00

Overnight Surface Lot Parking (may be towed on 1st offense).............$50.00

Transferring a permit.............................................................................$50.00

Parked in a Firelane or Disabled Person’s Space.................................$100.00

Expired Parking Meter...........................................................................$30.00

High School/Campus School.................................................................$50.00

City of Madison Violation............................... .......................................City of Madison Rates Apply

Parking fines must be paid within 10 days at the Business Office, 217 DeRicci Hall. Fines not paid within 10 days will be doubled and added to the student’s account. An additional DMV fee may be added to unpaid tickets for vehicle and driver identification. Outstanding fines result in a hold on grades and registration and a possible revocation of parking privileges.

Appeals Process

Citation appeal forms are available in the Security Office.

Appeals must be made within 10 days of the ticket date. Appeals will be reviewed by the Parking Appeals Review Committee. Students, faculty, and staff will be notified of the status of their appeal through the mail or email. Denied appeals must be paid within 10 days of notification. Please note: Ignorance of regulations, late arrivals for appointments or inability to find a convenient parking space will not be accepted as grounds for an appeal.

Visitor Parking

All visitors must register their cars at the Campus Assistance Center located in the Predolin Lobby.

Visitors may park in the designated visitor spaces located in the front row of the Regina Parking Lot. If there are no visitor spaces available there, visitors may park in any available space except disabled person’s parking unless they have a valid disabled person’s permit.  Visitors may not park in the High School, Campus Grade School, Siena, Stream or Marshall Lots.

Parking in these lots will result in the motorist’s vehicle being ticketed or towed at the motorist’s expense.

An overnight visitor and host will need to produce identification to the Campus Assistance Center before receiving permission for the visitor to stay on campus overnight. The overnight visitor will also need to properly display a Registered Guest Overnight Parking Permit from the rearview mirror of in their car. Failure to do so may result in the vehicle being ticketed and possibly towed. Overnight guests must park in the ramp.

Non-resident students, faculty and staff may not park overnight on the Edgewood College campus without prior approval from the Security Office. Students may not park in designated visitor parking.

Moped and Motorcycle Parking

Mopeds and Motorcycles must park in designated areas. Mopeds and motorcycles may not park in regular parking stalls or on sidewalks.

Disabled Persons Parking

Students, faculty or staff parking in a disabled persons stall need to display both their Edgewood College parking permit and their state issued disabled persons permit. The disabled persons permit needs to be visible to Security Staff. The disabled persons permit must be issued to the permit holder. The use of another person’s disabled persons permit will result in a citation and loss of parking privileges. The vehicle will be towed at the motorist’s expense and the State Department of Transportation will be notified.

Temporary Permits

If a student, faculty, or staff member (with a permit) is driving a different vehicle for the day, they must obtain a one-day temporary parking permit from the Security Office.

Students, faculty, and staff who have not purchased a yearly permit can purchase temporary day passes. Freshmen are limited to 5 weekdays per semester.

Temporary permits must be displayed facing outward on the rearview mirror.

Temporary permit holders must follow all College parking rules, including not parking in visitor stalls.

Parking Fees

Rates based on one academic year

Resident Student (limit of 100 permits).................................................. $546

Commuter Student (12+ credits)............................................................. $276

Commuter Student (7-11 credits).............................................................$114

Commuter Student (1-6 credits)................................................................ $76

Commuter Student (T/Th/F)....................................................................$196

Deming Way Student, part time................................................................ $66

Faculty & Staff (full time) Reserved Marshall Lot................................. $345

Faculty & Staff (full time) all other lots................................................... $345

Faculty & Staff (part time) all other lots....................................................$75

Evening Permit.(4:00pm – 12:00am).........................................................$82

Riding the shuttle to Monroe Street Campus....................................... FREE

Storage Lot (Sophomores, Juniors, Seniors) ........................................ FREE

Madison Metro bus pass..............................................................$10/Semester

Replacement Permits

Replacements for permanent parking permits can be obtained through the Security Office. You must bring in your old permit to obtain a free replacement permit. Please remember to remove your permit before selling or trading in your vehicle or getting a new windshield.

There is a $30 charge to replace lost permits.

Duplicate Permits

Duplicate permits for secondary cars may be applied for at the Security Office.

Short Term Parking

Parking meters are provided for short term parking on campus (i.e. dropping off items, etc.) located in the Regina Visitor’s Lot and DeRicci Drive. 20 minutes maximum per vehicle (this will be monitored). Violators will be ticketed.

  1. PETS POLICY

Fish are the only pets allowed on campus in a 10 gallon or smaller tank (1 per room). Please contact Disability Services for information regarding College policies on the use of Assistance and/or Service Animals while on campus.

  1. POSTING POLICY

Publicity Regulations

Notices may be posted only in the designated areas. No commercial advertising may be posted. Any notice posted in violation of the regulations will be removed. Please have your posters approved by the Office of Student Inclusion & Involvement at least one week prior to posting.

Posting

Posted materials should be attractive, in good taste, and free of error.

  1. The bulletin boards are reserved for Edgewood College events and campus resources only. Campus resources will be posted in designated areas.
  • Exceptions may be made by the Dean of Students, Director of Student Inclusion and Involvement, or a designee. Exceptions may only be made for Edgewood College students, faculty, or staff wanting to post events or opportunities that directly affect the campus community.
  1. Due to space limitations, posting is available on a first come, first serve basis. No posters may cover previously posted material.
  2. All advertising materials to be posted must have the name of the recognized campus organization or department clearly identified as the sponsoring group. Additionally, all signs must include the date, time, location, contact information, and any other information pertinent to the event. The date should include the day of the week (i.e., Monday, September 23, 2013).
  3. All materials must be stamped and posted by the Office of Student Inclusion & Involvement.
  4. One posting is allowed for events held off campus or non-Edgewood sponsored events on the designated bulletin board in the Predolin Commons. For sale or for rent postings are not allowed.
  5. Please be advised that some bulletin boards are limited to the use of academic departments only. Each designated bulletin board is clearly marked.
  6. Posters or other similar materials may not be posted on any exterior surface of the College buildings. Nothing shall be affixed to any walls, windows, doors or doorframes.
  7. Large posters (11x17) are accepted; however, it is more likely that the regular sized paper (8.5x11) will fit on the boards more easily.
  8. In all buildings, one flyer per event per bulletin board.
  9. Posted materials will be removed from all areas upon the expiration date or if not in compliance to this policy.
  10. Sidewalk chalking is allowed only on pavement that is not covered by a shelter. Sidewalk chalk is not allowed on vertical surfaces.
  11. The Office of Student Inclusion & Involvement reserves the right to remove materials that are not posted in accordance with this policy.

Locations and number of copies for posting campus events and student organizations include:

Locations and number of copies for campus resources (such as department services, courses, etc.):

DeRicci Hall:

• 1st floor next to 126b

• 2nd floor stairwell

Library:

• Behind the main staircase.

Predolin:

• 1st floor next to Campus Assistance Center (CAC)

• Predolin entrance near Weber Hall/Security

• 3rd floor 307

Sonderegger:

• All floors by the telephones (4 copies)

Residence Halls:

• Each RA is given one copy of the flyer to post on their floor. (22 copies) (see Residence Life Handbook)

The Stream:

• Downstairs near vending machines

Office of Student Diversity and Inclusion:

• CAB/OSI events only

Cutting Edge Office

Veterans Services Office

 

Total: 14 copies (w/out res. hall) or

36 copies (w/ res. hall)

DeRicci Hall:

• 1st floor DeRicci, if space permits

Predolin:

• 3rd floor 307

Library:

• Behind the main staircase.

Residence Halls:

• Each RA is given one copy of the flyer to post on their floor. (Optional) (22 copies) (see Residence Life

Handbook)

Veterans Services Office

* If space permits campus resource posters will be posted on other boards.

 

Total: 4 copies (w/out res. hall) or

26 copies (w/res. hall)

 

 

Please see the Residence Life Handbook for additional information concerning posting in the residence halls.

  1. SMOKING POLICY

Smoking, including the use of electronic delivery devices, is prohibited in all campus facilities and buildings which includes residence halls and resident rooms.

“Electronic delivery device” means any product containing or delivering nicotine or any other substance intended for human consumption that may be used by a person to simulate smoking through inhalation of vapor or aerosol from the product. This includes any such device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or under any other product name or descriptor.

  • Smoking is prohibited within 25 feet of all buildings.
  • All building entrances are to be smoke-free.
  • It is unlawful to remove or destroy any “No Smoking” signs or to smoke in any “No Smoking” areas.
  1. SOCIAL MEDIA POLICY

Purpose

Edgewood College understands the importance and value of utilizing social media outlets to foster and enhance the sense of community among College constituents. With this in mind, Edgewood College encourages faculty, staff, and students to participate in social media in an effort to create an online atmosphere that reflects the College’s values.

This document outlines an institutional policy that covers the use of social media by faculty, staff, and students, where that use represents either implicit or explicit institutional sanction.

This policy does not cover personal use of social media.

The Policy will serve as both a resource for faculty and staff, and provide remedies for use of social media that is contrary to the policy.

Faculty, Staff, and Students of Edgewood College adhere to policies outlined in the Faculty, Staff, and Student Handbooks, and in the Acceptable Use Policy.

The policy outlined here covers additional considerations specific to social media, but at no time supersedes the Faculty, Staff, and Student Handbooks or the Acceptable Use Policy.

Legal Considerations

All content published by Edgewood College must be accurate and consistent; information distributed via social media must match the information distributed through print materials and through www.edgewood.edu.

Like all educational institutions, Edgewood College is bound by the Federal Educational Rights and Privacy Act (FERPA). Students must give their consent before we publish content about them.

Similarly, please respect the privacy of colleagues/peers and ensure that you have their approval before publishing content about them.

Use of content (video, music, photos, text) in social media is covered by local intellectual property law.  Faculty, staff, and students should not use text or media (video, images, etc.) without the permission of the owner. Wherever possible, all sources should be cited. Please refer to the Edgewood College Copyright Policy.

All social media efforts on behalf of the College are covered by existing codes of conduct for students, faculty, and staff. All social media efforts on behalf of the College should support the Mission, Identity, and Vision of the College.

Getting Started

Please follow these steps when launching a new social media presence:

What already exists? The Office of Marketing & Strategic Communications audits social media accounts associated with Edgewood College. Social Media resources are available from that office.

What’s going on in my area or department? Check with your immediate supervisor, department chair, Dean, or faculty advisor to let them know you’re considering “joining the conversation” on behalf of both Edgewood College, and the particular unit or department.

Who is the contact? The social media outlet utilized should provide information about who maintains the presence, and how one may reach them via email or phone. There should always be at least one person responsible for maintaining the presence.

Visual Identity The outlet should adhere to the Graphic & Communication Standards established by the Office of Marketing & Strategic Communications. Social media accounts should avoid using the official Edgewood College logo as an avatar/icon/profile image to avoid confusion with the primary, institutional-level social media accounts. Accounts should also avoid alterations of the logo, use of the Dominican shield as a standalone, and other violations of the Graphic Standards. Consider using a campus photo, photo of involved students, etc.

Ongoing Expectations

Who Does the Work? We are accountable to our audiences. When launching social media initiatives, we must commit to regular updates, accuracy, and prompt responses to audiences when appropriate.

Proofreading As an institution of higher learning, we are held to the highest standard for grammar and spelling. Proofread content before publishing.

Commitment An engaging social media presence takes consistent time and energy – if done poorly, (not updated regularly, not responsive to audience) it can do more harm than good. Consider your purpose, and consider your ability to commit time to this venture before engaging.

Recommendations

Please inform the Office of Marketing & Strategic Communications about your new social media efforts. The Office will add the new presence to the audit of College sites, and can serve as a resource to support your efforts.

Responsible parties

Deans, chairs of academic departments, supervisors, and faculty advisors are responsible for the social media outlets created by and for their particular units, departments, or school.

Process for Resolving Concerns

Social media technology is evolving and no policy or procedure can address all situations and circumstances that may arise. Faculty, Staff, and Students of Edgewood College adhere to policies outlined in the Faculty, Staff, and Student Handbooks, and in the Acceptable Use Policy. Any circumstances that may arise will be followed up using the procedures identified in the above-mentioned handbooks and Acceptable Use Policy.

  1. SOLICITATION

Campus organizations wishing to raise money through on-campus solicitation may do so with permission of the Director of Student Inclusion and Involvement. Unless directly connected to an official Edgewood College academic department, student organization, or administrative office, no outside soliciting is permitted on campus. For solicitation regulations for the residence halls, please reference the Residence Life Handbook found at www.edgewood.edu. Please report violations to the Director of Campus Security, a Student Development Staff member, or the Dean of Students Office.

  1. STUDENT-ATHLETES’ ABSENCE FROM CLASS GUIDELINES

Edgewood College competes in the NCAA-Division III and the Northern Athletic Collegiate Conference in 17 intercollegiate sports for women and men. Although games are strategically scheduled to avoid as much missed class time as possible, the nature of the Conference and the NCAA scheduling, often necessitates competitions to be held mid-week and mid-afternoon, particularly in the sports of baseball, golf, soccer, softball, tennis, and track. Although most other sports are conducted in the evening, travel arrangements sometimes require participants to leave earlier in the day. Thus, participation in varsity sports may, at times, require a student-athlete to miss class. At the start of each semester, student-athletes are expected to schedule individual meetings with each of their professors to discuss potential class/team conflicts. It is also the responsibility of the student-athlete to inform professors immediately, of any schedule changes due to weather, etc.

While emphasizing that it is the student’s responsibility to balance academic and athletic endeavors, the College administration and faculty recognize the commitment of Edgewood College student-athletes, and wish to facilitate as far as possible, their participation in intercollegiate athletic programs.

Accordingly, the College has adopted the following guidelines and procedures regarding a student-athlete’s absence from class:

At the beginning of each academic semester, the Athletics Department will provide to all faculty, a list of all students participating in varsity sports programs during that semester, as well as a schedule of athletic events that may necessitate absence from class.

Each student affected will personally notify their instructor no less than two (2) weeks in advance of any class or laboratory session that must be missed due to athletic participation, and will ask to make arrangements for makeup of missed work. While it is the intention of these guidelines that such requests will be granted whenever possible, there may be cases where tests, assignments, or lab sessions cannot readily or fairly be made up or rescheduled, and in such cases the instructor reserves the right to deny the request. (Such cases may include unsatisfactory academic performance in a class, or laboratory sessions that are held off-campus – e.g., clinical nursing labs, – or lab work that requires participation from an entire class.)

In other cases, where a request is denied, the student may appeal the denial through the academic appeal process for the department in which the course is offered. The decision of the Departmental Appeal Board shall be final.

Student-athletes excused from class in accordance with these procedures will not be penalized for their absence as long as they fully comply with the terms of the agreed-upon arrangement for makeup of missed work. Student-athletes who fail to do so may be subject to academic penalty at the instructor’s discretion.

In accordance with NCAA and Edgewood College Athletic Department regulations, this policy is in effect only for games (including re-scheduled games) and trips. Students may NOT miss class, or a portion of class, to attend practice.

Nothing in this document shall be deemed a limitation upon the expressed or implied powers or duties of the Board of Trustees or the administrative offices of the College.

  1. VISITOR POLICY

The College retains the right to set standards of behavior for students, faculty, staff, and visitors. A visitor is anyone who is not a current Edgewood student, faculty, or staff member. These standards ensure the safety and security of all. Some areas of the campus are open to the public and some are not. The College reserves the right to further limit public access at any time. Specific hours of operation for each building vary. Questions regarding open hours for any building or area should be directed to the Edgewood College Campus Assistance Center in the Predolin Humanities Center Lobby.

The following general guidelines apply at all times:

  • Space for parking on campus is limited. Visitor parking permission may be obtained at the Campus Assistance Center located in the Predolin Humanities Center upon check-in.
  • All non-Edgewood College students under the age of 17 must be accompanied and supervised by an adult at all times.
  • Individuals or groups who contract for use of the facilities assume responsibility for maintaining the orderly conduct of guests.
  • A designated member of Edgewood College should be available on campus for assistance at all events.
  • Visitors must be able to produce identification and state the purpose for their presence on campus if asked to do so by Security.
  • Security or other designated College agents may ask a visitor to leave campus if certain conditions exist, including, but not limited to; violent, threatening or intrusive behavior, harassment, possession of weapons, illegal drugs or unauthorized possession of alcohol, or lack of an appropriate purpose.
  • Any behavior deemed inappropriate by Security or other agent of the College may result in contacting the Madison Police Department.

Individual departments and offices may have additional guidelines specific to the type of event or the type of facility in use. The additional guidelines may be viewed at the Campus Assistance Center. Visitors are expected to comply with these guidelines.

How to File a Complaint with the Office of Civil Rights

Anyone who believes that Edgewood College has discriminated against them on the basis of race, color, national origin, sex, disability or age, may file a report with the Office of Civil Rights.

 

Office for Civil Rights (OCR)

233 N. Michigan Ave., Suite 240

Chicago, IL 60601

Customer Response Center: (800) 368-1019

Fax: (202) 619-3818

TDD: (800) 537-7697

Email: ocrmail@hhs.gov

College Emergency Procedures

Emergency Procedures

To ensure the safety of all Edgewood College students, guests, faculty and staff, the following procedures will be used in emergency situations.

Active Shooter

  1. Evacuate
  • Have an escape route and plan in mind.
  • Leave your belongings behind.
  • Keep your hands visible.
  1. Hide Out
  • Hide in an area out of the active shooter’s view.
  • Block entry to your hiding place and lock the doors.
  1. Take action
  • As a last resort and only when your life is in imminent danger.
  • Attempt to incapacitate the active shooter.
  • Act with physical aggression and throw items at the active shooter.

Ambulance / EMS

  • Call 911.
  • Give the exact location of the building, room number and directions to the area.
  • Notify the Security Office at 608-663-4321. They will guide emergency technicians to the scene promptly.
  • If possible, stay with the person until help arrives.

Bomb Threat / Chemical Spill

  • Call 911.
  • Evacuate the building or area.
  • Do not re-enter the building until an “all clear” is given.

Fire

  • Please pull the fire alarm as you evacuate the building and call 911.
  • For a fire emergency, DO NOT try to extinguish the fire.
  • Persons with disabilities who are unable to evacuate the building immediately should go to the nearest safe room facing the street, shut the door, open a window and hang an article of clothing from the window. This will indicate your presence to firefighters.
  • All other persons should evacuate the building to the designated meeting area.

Natural Gas fumes

  • Evacuate the building or area. Do not use any electrical device, including lights, telephone or the fire alarm.
  • Call 911 from a safe area.
  • Do not re-enter the building or area until an “all clear” is given.

Police

  • For Police or Ambulance dial 911 from campus, office, or residence hall telephone.
  • After placing a 911 or other emergency call, place a follow-up call to Edgewood College’s Security Office at 608-663-4321.

Tornado

A tornado warning will be activated for Edgewood College in any of the following situations:

  • A tornado warning for our area is announced on the weather radio;
  • A tornado is reported as sighted for our area;
  • The Dane County emergency sirens outside are activated.
  • All individuals should move to designated shelter areas (hallways, basements) MOVE AWAY FROM THE WINDOWS. Remain in those areas until a designated College official gives the “all clear.”